Executive Assistant

🔥 0 minutes ago

🌐 Brazil, South Africa – Remote

🇧🇷 Brazil – Remote 🇿🇦 South Africa – Remote

💵 $1.1k - $1.1k / month

⏰ Full Time

🟢 Junior

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Follow up with clients to maintain strong relationships and smooth workflows • Create, update, and maintain SOP documentation • Assist with client offboarding and ensure matters are properly closed out • Answer, route, and respond to client phone calls, emails, and inquiries • Manage and organize email inboxes and prioritize client communications • Send documents and engagement letters, and follow up on signatures and payment completion • Support client onboarding and manage the sales pipeline • Perform ongoing data entry and administrative support tasks • Conduct follow-up calls and emails to schedule meetings and obtain missing information • Draft and send professional email responses on behalf of the firm • Proof documents for grammar, formatting, accuracy, and client information • Schedule meetings and coordinate calendars for attorneys and paralegals • Respond to scheduling and pre-sales inquiries

🎯 Requirements

• 1–3 years of administrative or professional services experience • Excellent written and spoken English, including grammar and proofreading skills • Proficiency with Microsoft Office • Experience managing email, calendars, documents, and administrative workflows • Compassionate, empathetic, and non-judgmental approach to client interactions • Ability to work independently while collaborating with a small team • Must successfully pass each stage of the application process

🏖️ Benefits

• Remote work opportunity • Great Place to Work Certification company culture