Legal Billing Specialist

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

👥 HR Tech

🎯 Recruiter

🤝 B2B

HR Tech • Recruitment • B2B

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Ensure compliance with firm procedures, financial controls, and applicable trust accounting requirements. • Respond professionally to client inquiries regarding invoices, payments, retainers, and trust account balances. • Monitor accounts receivable balances and initiate collection efforts on outstanding invoices. • Process client payments through LawPay and reconcile deposits accurately and promptly. • Process final invoices and apply trust funds and retainers in compliance with State Bar rules. • Generate monthly billing, collections, and accounts receivable reports. • Coordinate with accounting to reconcile billed revenue, client costs, and trust account transfers. • Prepare billing, collections, and accounts receivable status updates for the Controller and Firm Owner. • Track retainer balances and coordinate replenishment requests as needed. • Maintain accurate billing records across Clio Manage, QuickBooks, and NetDocuments. • Prepare, review, and finalize weekly pre-bills in Clio Manage while coordinating with attorneys and accounting to ensure accurate rates, expenses, and client allocations. • Review daily time entries for accuracy, completeness, and compliance with firm billing policies, collaborating with attorneys to refine time descriptions. • Identify opportunities to improve billing processes, reporting accuracy, and operational efficiency. • Assist in resolving payment disputes, chargebacks, and refunds in accordance with firm policies.

🎯 Requirements

• 2-3 years of experience in legal billing, legal accounting, accounts receivable, or a related financial operations role. • Previous experience supporting a law firm or legal services environment preferred. • Familiarity with legal trust accounting and client retainers preferred. • Experience with Clio is highly appreciated. • Ability to manage confidential information with discretion and professionalism. • Strong understanding of billing processes, collections, payment reconciliation, and financial recordkeeping. • Excellent written and verbal communication skills. • Highly organized with the ability to prioritize multiple deadlines. • Detail-oriented. • Analytical thinking. • Organizational skills. • Time management. • Problem solving. • Professional communication. • Accountability. • Client service orientation. • Critical thinking. • Financial accuracy and reconciliation. • Accounts receivable management. • Collections management. • Trust accounting knowledge. • Billing administration. • Ability to work independently. • Collaboration and teamwork. • Confidentiality and discretion. • Adaptability in a fast-paced environment.

🏖️ Benefits

• Competitive salary. • Paid Time Off. • Bonuses. • 100% remote/home-based position. • Full-time, long-term career opportunities. • Parental Leave. • Professional development and training. • Dedicated team support. • Alignment with our clients' core values.