Virtual Executive Assistant

🔥 0 minutes ago

🌐 Honduras, El Salvador, +5 more countries – Remote

🇭🇳 Honduras – Remote 🇸🇻 El Salvador – Remote 🇨🇴 Colombia – Remote 🇨🇱 Chile – Remote 🇦🇷 Argentina – Remote 🇵🇪 Peru – Remote 🇲🇽 Mexico – Remote

💵 $1.1k - $1.1k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Anticipate administrative needs and proactively implement solutions • Track action items and follow ups from meetings and conversations • Monitor ongoing projects, priorities, and deadlines • Coordinate scheduling activities through Calendly and related platforms • Maintain and coordinate the executive's calendar • Generate and compile reports as requested • Manage and update information within MyCase and other business systems • File, organize, and maintain digital documents and records • Book and coordinate business travel arrangements, accommodations, and itineraries • Coordinate between the executive and internal or external stakeholders • Prepare documents, reports, presentations, and supporting materials • Schedule internal and external meetings and distribute meeting materials • Manage and organize the executive's inbox and follow up on critical communications

🎯 Requirements

• 2-3 years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or similar support role • Experience managing executive calendars and inboxes • Experience coordinating meetings, travel arrangements, and business documentation • Experience working in fast paced and evolving environments preferred • Software & Tools: MyCase, OpenPhone, Microsoft Office Suite, Microsoft Outlook, Microsoft Excel, OneDrive, Calendly • Strong organizational and time management skills • Ability to manage multiple priorities simultaneously • Comfortable working independently with minimal supervision • Ability to maintain confidentiality and professionalism • Reliable internet connection and dedicated workspace • English and Spanish languages

🏖️ Benefits

• Remote job opportunity • Professional growth