Assistant Property Coordinator – HOA Operations, Freelance

Job not on LinkedIn

🔥 2 hours ago

🇵🇭 Philippines – Remote

💵 $7 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Serve as a primary point of contact for assigned HOA Boards of Directors • Manage board communications and maintain professional working relationships with board members • Respond to community and board needs, coordinate follow-ups, and ensure outstanding matters move forward • Communicate expectations clearly and address delays, unresolved tasks, and missed deadlines directly • Schedule and prepare HOA board meetings, coordinate logistics, and distribute materials • Develop meeting agendas and keep discussions focused and productive • Lead meetings confidently and manage challenging discussions • Document decisions, action items, and assigned responsibilities • Follow up with stakeholders to ensure agreed-upon actions are completed • Coordinate HOA elections from preparation through completion • Manage election notices, ballots, timelines, and result documentation • Track election deadlines and ensure required steps are completed • Identify community needs and move outstanding matters forward • Monitor tasks, deadlines, and commitments across multiple HOAs • Recognize operational roadblocks, determine next steps, and escalate matters requiring approval or specialized guidance • Maintain organized records and clear communication across assigned communities

🎯 Requirements

• Demonstrated ability to organize and lead structured meetings, manage discussions, and keep participants focused • Experience coordinating or administering elections, including notices, ballots, timelines, and results • Strong spoken English, with clear and confident communication suitable for meetings with U.S. homeowners and board members • Assertive communication skills, including the ability to address disagreements, push back professionally, and hold stakeholders accountable • Proven ability to manage competing responsibilities, chase deadlines, and work independently without constant direction • Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher • Internet speed of at least 40MBPS • Headset with extended noise-cancelling mic and webcam • Backup computer and internet connection • Quiet, dedicated workspace at home • Reliable internet connection • Experience in HOA management, property management, or other board-facing roles is a plus

🏖️ Benefits

• No benefits package included • Remote work • WFH setup requirements: computer, backup computer and internet connection, headset with noise cancellation and webcam, and quiet dedicated workspace