Commercial Real Estate Executive Assistant

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Manage the principal’s calendar, coordinate meetings across time zones, and confirm appointments • Monitor and triage email, draft responses, and follow up on open items • Handle inbound and outbound calls and conduct client outreach as requested • Clean, update, and maintain contact and lead records in RealNex or a similar CRE CRM • Import and export data between Excel/Google Sheets and the CRM; deduplicate and normalize data • Track people entering and leaving the database and uphold data hygiene standards and SOPs • Prepare meeting notes, track action items, and manage recurring tasks • Coordinate travel, purchases, and basic bill payments according to SOPs • Conduct light research to support transactions, outreach, and vendor coordination • Document workflows/SOPs, identify gaps, propose improvements, and prevent dropped tasks

🎯 Requirements

• Minimum 1 year as an EA or operations/administrative professional in commercial real estate • Hands-on database management experience with a CRE CRM; RealNex preferred or similar • Proficiency with Excel/Google Sheets, including importing, cleaning, and basic formulas • Proficiency with Google Workspace • Strong phone and email communication skills and professional client-facing demeanor • Able to work Monday–Friday, 8:00 a.m.–12:00 p.m. Eastern Time, 20 hours per week • Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher • Internet speed of at least 40MBPS • Headset with extended noise-canceling microphone and webcam • Backup computer and internet connection • Quiet, dedicated workspace at home • Clear written and verbal English • Experience supporting a CEO, founder, or C-suite • Highly organized, dependable, detail-oriented, proactive, and process/SOP-oriented • Comfortable with shifting priorities; trainable and resourceful • Willingness to start part-time and potentially ramp up hours

🏖️ Benefits

• No benefits package included