Finance & Operations Support – Freelance

Job not on LinkedIn

🔥 31 minutes ago

🇵🇭 Philippines – Remote

💵 $6 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 31 days.

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Answer the company’s main Dialpad line and determine the purpose of each call • Screen, qualify, and route inquiries to internet sales, showroom sales, rentals, events and marketing, shipping, and after-sales support • Learn the company’s product and service lines to direct callers accurately and provide basic information • Manage the executive’s calendar, prioritize requests, resolve conflicts, and preserve meeting buffers • Confirm meetings, send reminders, and ensure the executive is prepared for commitments • Review the inbox, flag time-sensitive items, track pending responses, and prepare email drafts • Coordinate business and personal appointments, reservations, travel arrangements, and itineraries • Support invoicing, accounts payable and receivable follow-up, expense tracking, and reconciliations • Prepare financial records, expense reports, and routine financial summaries • Assist with budgeting, vendor payments, purchase orders, and coordination with external accountants or bookkeepers • Handle sensitive financial and business information with discretion • Track vendors, shipments, orders, and internal processes; flag bottlenecks • Document and improve operational workflows • Keep records accurate and audit-ready • Coordinate employee birthday reminders, food deliveries, remote greetings, and other approved team activities • Prepare quotes, correspondence, reports, presentations, agendas, and other requested documents • Maintain organized digital files and frequently used documents and templates

🎯 Requirements

• Proven Executive Assistant experience in a high-ownership role, including calendar and inbox management, handling confidential information, and working directly with a C-level executive • Hands-on accounting or finance experience, including invoicing, accounts payable/receivable, bookkeeping, expense management, reconciliations, or financial reporting support • Experience in business or operations support, including vendor management, process coordination, and order or shipment tracking • Strong spoken and written English • Confident, professional phone presence and customer-facing or phone-support experience • Sound judgment when screening and routing inquiries • Proficiency with Google Workspace, especially Google Sheets for financial work • Experience with executive calendar, inbox, meeting, and travel coordination • Experience with phone and call-routing systems such as Dialpad or similar • Experience with vendor, order, and shipment tracking • Experience preparing quotes, reports, presentations, and agendas • Experience with workflow documentation and record keeping • Discretion and integrity with confidential financial and business information • Proactive working style with judgment to solve routine problems independently and escalate appropriately • Excellent organization, follow-through, and attention to detail • Ability to manage competing priorities calmly • Flexibility in a fast-paced startup environment • Quick learning, especially of robotics and AI product lines • Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher • Internet speed of at least 40MBPS • Headset with extended noise-cancelling microphone and webcam • Back-up computer and internet connection • Quiet, dedicated workspace at home • Reliable internet connection • Own computer with Intel Core i5 or similar or higher operating system • 40 hours per week, Monday to Friday, 9 AM to 6 PM PST

🏖️ Benefits

• No benefits package included

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