Electrical Operations Administrator

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 ₱86k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 23 days.

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Create, update, and maintain job records in AroFlo, including job statuses, supporting documents, site photos, and compliance paperwork. • Coordinate with electricians and field personnel to collect outstanding timesheets, service reports, job documentation, and completion sign-offs. • Monitor job records and ensure required information and documentation are complete and accurate. • Assist with crew scheduling, customer bookings, and appointment coordination. • Support materials ordering and liaise with suppliers. • Monitor outstanding tasks and follow up on operational deadlines. • Prepare and issue customer invoices based on completed jobs, timesheets, and billing procedures. • Follow up on outstanding and overdue invoices and maintain payment records. • Perform basic financial data entry and transaction recording using Xero. • Coordinate with the bookkeeper regarding invoice discrepancies and accounts matters. • Handle customer communications, booking confirmations, appointment reminders, and job progress updates. • Respond to customer enquiries and refer technical concerns to appropriate team members. • Maintain customer records, follow-up activities, and sales opportunities in GoHighLevel. • Develop and maintain standard operating procedures and administrative workflows. • Identify process improvements and maintain organised digital records. • Use AI-powered tools for documentation, reporting, and process improvements. • Provide general administrative and operational support to management.

🎯 Requirements

• Previous experience in an administrative or operations support role within an electrical contracting, solar installation, or closely related trades business is required. • Practical understanding of electrical or solar industry workflows, including job bookings, field staff coordination, compliance documentation, and invoicing. • Experience coordinating with electricians, technicians, field personnel, or trades teams. • Strong written and verbal English communication skills, with the ability to communicate confidently with Australian customers and stakeholders. • Experience handling invoices, administrative records, job documentation, and customer information. • Excellent organisational and time-management skills, with the ability to manage multiple priorities and deadlines. • Strong attention to detail and the ability to identify missing information and proactively follow up on outstanding tasks. • Ability to work independently, demonstrate initiative, and take ownership of responsibilities in a remote working environment. • Comfortable using digital platforms, cloud-based systems, and AI-powered productivity tools. • Experience with AroFlo, Xero, GoHighLevel, Microsoft Office or Google Workspace, and AI-powered productivity tools is preferred.

🏖️ Benefits

• 100% Remote work under Independent Contractor Agreement • AU Holidays • Working hours following AU business hours

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