Admin & Operations Coordinator

Job not on LinkedIn

🔥 1 minute ago

🇵🇭 Philippines – Remote

💵 ₱60k - ₱80k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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MultiplyMii

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

🎯 Recruiter

🤝 B2B

Recruitment • B2B

MultiplyMii is a recruiting and remote-hiring service that connects growing companies with experienced Filipino remote professionals for roles such as marketing, operations, bookkeeping/finance, customer support, SEO, e-commerce, and administrative/project management. The company provides end-to-end hiring support including role planning, sourcing, candidate screening and shortlisting, structured onboarding support, and long-term hiring guidance. MultiplyMii also publishes salary guides, job description templates, success stories, and offers faster hiring options (Talent Overflow) and strategic workshops to help companies build cost-efficient, high-performance remote teams in the Philippines.

📋 Description

• Manage high-volume scheduling and coordination for seasonal holiday programs • Collect, track, and update staff availability and match it against program needs • Support last-minute updates, cancellations, and new program requirements • Assist with staffing coordination across multiple locations nationally • Manage shared inbox communications with staff and program providers • Send follow-ups regarding availability, scheduling updates, and confirmations • Maintain communication flow with internal teams and external stakeholders • Maintain and update internal databases and talent pools • Manage records in internal systems such as Connect Teams and Google Drive • Ensure candidate and staff data accuracy, including availability and contact details • Review and verify compliance documents such as working-with-children documentation • Ensure required information is complete and correctly stored • Organise documents across shared drives and internal platforms • Review incoming invoices for accuracy against rates and program data • Follow up on missing invoices • Assist with contractor payment and superannuation-related calculations with the finance team • Post updates in Facebook groups and other community channels to support staffing needs • Maintain engagement with local talent pools and update talent databases and engagement systems • Work closely with the Australia-based operations team

🎯 Requirements

• 2–5 years’ experience in operations, administration, coordination, or similar high-volume support roles • Strong proficiency in Microsoft Excel (intermediate level, including formulas) • High level of organisational and time management skills • Experience working with shared drives (Google Drive or similar systems) • Strong attention to detail, especially in data and documentation handling • Ability to work independently in a remote/offshore setup • Comfortable working in fast-paced, time-sensitive environments • Currently residing in the Philippines and legally authorized to work there • Reliable computer, high-speed internet, and a quiet, dedicated workspace ready for remote work • Background in childcare, education, events, or workforce coordination environments is nice to have • Experience with scheduling, staffing, or talent pool management systems is nice to have • Exposure to bookkeeping, invoicing, or finance administration support is nice to have • Experience in high-urgency operational environments is nice to have • Familiarity with CRM or internal engagement platforms is nice to have

🏖️ Benefits

• 13th Month Pay • Healthcare (HMO) • Complete Benefits Package - SSS, Philhealth, & Pag-ibig • Paid Service Incentive Leave (SIL) • Paid Philippines Holidays • Free Learning and Development Programs • 100% Remote Work