Executive Virtual Assistant

Job not on LinkedIn

🕒 March 18

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My Hero VA

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

B2B • Recruitment

My Hero VA is a staffing and matching service that connects businesses with affordable, vetted remote virtual assistants at $4–9/hr. They handle sourcing, screening, and presenting candidates across roles like executive assistants, media buyers, video editors, and sales reps, offer a pay-after-you-hire model with no upfront fees, and provide a six-month performance guarantee to reduce hiring friction and help companies scale without working nights.

📋 Description

• Proactively think about and execute different items and tasks that you can take off of the CEO's plate. • Cut down the CEO’s time spent within their email inbox. • Own the communication and follow-up process with internal team and external contacts. • Keep meetings, projects, and tasks on track without being told. • Be proactive: find bottlenecks for the CEO's time, come with solutions, not just questions. • Manage CEO's calendar, prep for meetings, follow-up after calls. • Keep the team aligned and moving forward on open tasks. • Calendar management via Calendly and Outlook. • Handling calls and conversations that do not require the direct decision making of the CEO. • Email triage and communication on behalf of CEO. • Internal and external follow-up using WhatsApp, email, and Pipedrive. • Research and prepare notes for the CEO when he needs to attend calls. • Support light reporting (Mailchimp), travel booking, and general admin.

🎯 Requirements

• Fluent English (C1/C2 level). • Experience with executive support, ideally in marketing or media. • Proficient in Microsoft Office, Outlook, and WhatsApp. • Self-starter who takes initiative and communicates clearly. • Experience or interest in a faith based company (strongly preferred).