Payroll Specialist

🕒 March 18

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New Era Technology

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

New Era Technology is a technology services firm that delivers end-to-end IT solutions for organizations, including modern workplace collaboration, enterprise networking and infrastructure, cloud and application modernization, AV design and integration, and managed services. The company provides cybersecurity and physical security services, AI strategy and intelligent automation, and professional field and deployment services, serving industries such as enterprise, healthcare, government, education, retail, and banking. New Era positions itself as a B2B partner that combines consulting, implementation, and ongoing managed support to modernize customers’ digital and physical technology environments.

📋 Description

• Prepare payroll accurately, timely, and compliantly according to government regulations • Report payroll data to various stakeholders • Reconcile employee benefits every payroll cycle • Enter, validate, and maintain employee payroll data in the payroll system of record • Process payroll updates and changes for new hires, terminations, rate changes, schedule changes, and retroactivity across multiple U.S. states • Calculate and withhold taxes, benefits, and court-ordered deductions • Prepare, transmit, and reconcile recurring benefit and deduction files, including 401(k) and HSA files • Resolve benefit and deduction variances with vendors and Finance • Build and run standard and ad-hoc payroll reports • Maintain orderly, audit-ready documentation • Research and resolve employee pay inquiries and tickets within defined SLAs • Support quarterly and year-end activities, including W-2 reviews/corrections and taxable fringe reviews • Monitor compliance with U.S. federal, state, and local wage-and-hour regulations and internal controls • Contribute to process documentation, SOPs, checklists, and continuous improvement initiatives • Assist with special projects and perform other duties supporting payroll continuity and service levels

🎯 Requirements

• 3+ years of U.S. multi-state payroll experience • Hands-on payroll experience, including balancing large payrolls using Excel and reconciling employee benefits every payroll cycle • Proficient in Excel, including filters, pivot tables, XLOOKUP/VLOOKUP, cleanup, and error-checking • Knowledge of wage-and-hour rules, multi-state taxation, and payroll controls • Experience with Paylocity preferred • Experience with ConnectWise is a plus • High accuracy, attention to detail, and strong follow-through • Analytical ability to reconcile discrepancies and explain variances • Comfortable with Microsoft 365, including Teams, SharePoint, and Outlook • Automation familiarity, including Power Automate flows, SharePoint list hygiene, and templates • Exposure to union/CBA payroll, including dues/fringe files and rate tables • Familiarity with prevailing wage, including certified reports, fringe allocations, and corrections • Excellent written and verbal communication skills; able to coach employees and update stakeholders • Ability to handle sensitive PII discreetly and meet SLAs in remote setups • Reliable Eastern Time coverage • Ability to research and troubleshoot payroll variances

🏖️ Benefits

• Permanent WFH • Non-taxable allowance • Day 1 HMO + 1 free dependent • Sunlife Group Insurance • Health and Wellness Reimbursement Benefits • Company Salary Loans • Government contributions • Assistance with government loan payments • 13th month pay • Night differential pay • Holiday pay (for hours worked on holidays) • Mandated Leaves • Work equipment provided • Referral bonus • Competitive benefits • Continuous training • Personal and professional development opportunities