Netsuite Specialist - Supply Chain Administrative Assistant

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February 8

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OnlyExperts

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Finance • Recruitment

OnlyExperts is a company that specializes in providing offshore accounting experts at a significant cost saving compared to hiring locally in the U. S. They offer a wide range of accounting roles including bookkeepers, staff accountants, accounting managers, and payroll specialists, all pre-vetted by experienced CFOs and accounting leaders. OnlyExperts focuses solely on full-time offshore placements, primarily from the Philippines and Latin America, ensuring candidates with strong English and technical accounting skills who are familiar with U. S. GAAP. By charging a flat fee, the company helps organizations save up to 80% of the cost of hiring equivalent U. S. -based talent.

2 - 10 employees

💸 Finance

🎯 Recruiter

📋 Description

• Job Title: Supply Chain Administrative Assistant • Job Summary: The Supply Chain Administrative Assistant / Netsuite Specialist is responsible for managing supplier packing slips, validating and processing purchase orders, and maintaining accurate records in NetSuite and SharePoint. • This role requires meticulous attention to detail and effective communication skills to ensure seamless coordination between suppliers and internal teams. • Key Responsibilities: • Supplier Packing Slip Management: • Review supplier packing slips for accuracy upon receipt. • Conduct Item Receipts in NetSuite based on received packing slips. • Export and categorize Nevados packing slips from NetSuite into appropriate folders on SharePoint. • Perform daily reviews of the Nevados shared email inbox for incoming packing slips. • Categorize received packing slips by project names for organized record-keeping. • Validate Purchase Orders in NetSuite and perform Item Receipt or Inbound Shipment transactions as required. • Enter tracking numbers, additional cost details, and ship/delivery dates into the Item Receipt in NetSuite. • Export NetSuite-generated Packing Slips and save them into the Nevados SharePoint for subsequent review. • Order and Purchase Order Management: • Receive and review Open Order Reports (OORs) from the Nevados Supply Chain Team. • Analyze and update Purchase Orders to ensure continuous accuracy based on the OOR data. • Manage routine updates (weekly/bi-weekly) from the Nevados Supply Chain Team regarding OORs. • Review OORs for any updates on production, shipping, or delivery dates by Purchase Order number. • Update Purchase Order ship and delivery dates in NetSuite as needed. • Document any date changes in the Purchase Order Memo section for tracking purposes.

🎯 Requirements

• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business, Supply Chain Management, or related field preferred. • Experience: Previous experience in a supply chain, administrative, or similar role preferred. • Skills: • Proficiency in NetSuite or similar ERP systems. • Strong organizational skills and attention to detail. • Ability to manage multiple tasks and prioritize effectively. • Excellent communication skills, both written and verbal. • Proficient in Microsoft Office Suite (Excel, Word, Outlook). • Experience with SharePoint or other document management systems is a plus.