Customs Compliance – Documentation Specialist

Job not on LinkedIn

🔥 12 hours ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🚔 Compliance

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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OptiNizers

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2021

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

OptiNizers is a company dedicated to helping businesses thrive by providing a range of remote talent services including executive virtual assistants, customer service, social media management, and graphic design. They emphasize optimizing and organizing business tasks to alleviate bottlenecks, enhance efficiency, and support growth. OptiNizers partners with clients to turn their business aspirations into reality, positioning themselves as allies in the entrepreneurial journey.

📋 Description

• Review POA documents and supporting information for completeness and accuracy • Verify company registration, business status, officer information, and addresses using appropriate online sources • Research and identify potential red flags, inconsistencies, or indicators of shell companies • Follow established compliance rules and escalate questionable cases for further review • Conduct additional research when information requires clarification or verification • Organize and save new client documents in designated folders according to established procedures • Maintain accurate records of validation status, missing documents, and completed reviews • Ensure documents are properly organized and stored in the correct location • Follow established SOPs and documentation requirements • Send professional email follow-ups for missing or incomplete documentation • Respond to routine questions related to the validation process • Escalate complex compliance questions or concerns to the appropriate team member • Handle sensitive client information, including identification documents, EINs, and company records, with strict confidentiality • Follow access controls and security procedures when handling client information • Use only the systems and folders necessary for assigned responsibilities

🎯 Requirements

• Previous experience in customs brokerage, logistics, import/export, compliance, documentation, or a related field • Strong attention to detail and ability to identify inconsistencies or red flags • Excellent written English and professional email communication skills • Strong research, organizational, and follow-up skills • Ability to follow detailed procedures while exercising sound judgment • High level of integrity and discretion when handling confidential information • Comfortable working independently and escalating issues when necessary • Experience with U.S. customs or customs brokerage preferred • Familiarity with POA documentation or importer validation preferred • Experience researching U.S. business registrations or Secretary of State records preferred • Familiarity with ClickUp, Microsoft Outlook, and AI tools preferred • Schedule aligned with the client's U.S. business hours

🏖️ Benefits

• Fully remote work arrangement • Full-time position, approximately 40 hours per week • Extensive initial training on the client's compliance process • Limited system and folder access based on assigned responsibilities • Opportunity to take on additional customs, logistics, and administrative responsibilities as the role develops