Accounts Payable and Receivable Specialist

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🕒 February 12

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Join OurAssistants

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Join OurAssistants is a remote staffing and virtual assistant services company that connects businesses with hand-vetted, top 1% remote talent. The company focuses on recruiting, onboarding, and providing ongoing support for Virtual Assistants skilled in areas such as property management, real estate support, legal support, finance, engineering, and construction tech, leveraging AI-driven screening and virtual onboarding to reduce time-to-hire and improve retention. Join OurAssistants serves companies across industries seeking scalable, efficient remote teams to handle administrative, specialized, and operational tasks.

📋 Description

• Process vendor invoices accurately and ensure proper coding to correct GL accounts and associations • Verify approvals and schedule timely payments (check runs, ACH, or online payments) • Reconcile vendor statements and resolve discrepancies • Maintain up-to-date vendor records including W-9s and insurance documentation • Assist with month-end close tasks related to payables • Manage homeowner assessment billing and special assessments • Post payments and update homeowner ledgers accurately • Monitor delinquent accounts and send reminders or notices as required • Coordinate with community managers regarding collections and payment plans • Prepare delinquency and AR aging reports for board review • Perform bank reconciliations and assist with balance sheet reconciliations • Maintain accurate financial documentation and audit trails • Generate financial summaries and reports as requested • Support annual audits and financial reviews • Ensure compliance with HOA governing documents and financial policies • Maintain organized digital records in shared systems • Follow established workflows and internal controls

🎯 Requirements

• Minimum 2 years of HOA accounting experience • Strong understanding of HOA assessment billing, payables, and collections processes • Experience using HOA/property management software such as Vantaca, AppFolio, CINC, Buildium, or similar • Proficiency in QuickBooks or other accounting systems • Strong attention to detail and reconciliation discipline • Excellent written and verbal communication skills • Ability to manage multiple associations and deadlines simultaneously

🏖️ Benefits

• Competitive salary based on experience • Permanent remote setup • Ongoing training and professional development opportunities • Supportive and collaborative HOA-focused team environment