Project Coordinator / Intake Specialist

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🕒 March 14

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Join OurAssistants

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Join OurAssistants is a remote staffing and virtual assistant services company that connects businesses with hand-vetted, top 1% remote talent. The company focuses on recruiting, onboarding, and providing ongoing support for Virtual Assistants skilled in areas such as property management, real estate support, legal support, finance, engineering, and construction tech, leveraging AI-driven screening and virtual onboarding to reduce time-to-hire and improve retention. Join OurAssistants serves companies across industries seeking scalable, efficient remote teams to handle administrative, specialized, and operational tasks.

📋 Description

• Review incoming client or internal requests and convert unstructured or complex inputs into clear project briefs, tickets, or templates for execution teams. • Evaluate requests for scope, urgency, dependencies, and required resources, then route tasks to the appropriate team or workflow. • Communicate with clients and internal teams to gather missing details, clarify expectations, and ensure alignment before work begins. • Monitor task progress, maintain organized documentation, and ensure deliverables move efficiently from intake through completion.

🎯 Requirements

• Strong English communication skills (written and verbal). • Experience in project coordination, client operations, or workflow management. • Ability to analyze ambiguous requests and structure them into actionable steps. • Strong organizational and documentation skills. • Comfortable working across multiple teams and managing priorities. • High attention to detail and strong problem-solving skills. • Experience working in remote or distributed teams (preferred). • Familiarity with project management or ticketing systems (e.g., Asana, ClickUp, Monday, Jira, Trello) (preferred). • Experience in client-facing operations or service delivery environments (preferred).