Administration Assistant – Payroll, Rostering, Finance

Job not on LinkedIn

🔥 5 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🧾 Payroll

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 41 days.
• 8 open roles for a team of 14.
• No salary listed.

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Outsourced Staff

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51 - 200 employees

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Outsourced Staff is a company that specializes in providing high-caliber remote teams for various roles including software development, IT support, digital marketing, and customer service. With over 25 years of experience, they focus on matching businesses with exceptional talent to aid in their growth, ensuring candidates are thoroughly screened for skills and cultural fit. The company offers a wide range of outsourced solutions, including virtual assistance, software development, and customer support, promoting efficiency and productivity for their clients.

📋 Description

• Prepare pay runs in Xero for approval and check timesheets against rosters • Record and flag payroll discrepancies without approving or processing payments • Reconcile bank accounts, code transactions, match receipts and complete month-end processes • Create, send and track invoices and verify NDIS billing details, rates and line items • Run aged-debtor reports and follow up plan managers and support coordinators using approved templates • Enter and amend shifts, process roster changes and flag clashes, gaps and unfilled shifts • Maintain the connection between rostering data and Xero payroll and invoicing • Learn and administer the client’s custom-built CRM • Backfill and maintain compliance documentation and track recurring compliance items • Prepare employment contracts, participant service agreements and other documents from approved templates • Check documents for accuracy, send them for signature after approval and file signed copies • Maintain the policy and procedure register, version records, review dates and change logs • Publish approved policy versions and arrange staff acknowledgements • Screen applications, book interviews and schedule reference checks • Maintain CRM/database records and spreadsheets using filters, lookups and basic formulas • Write clear communications to Australian staff and business contacts • Send a daily update to the Operations and Administration Manager • Handle participant and employee information in line with privacy and security requirements

🎯 Requirements

• 2+ years of Australian award payroll preparation experience in Xero, including bank reconciliation and coding • Experience applying award-based pay rates, overtime, penalty rates, superannuation and leave entitlements • Clear, polite written English for emails and online messages • Privacy and data security awareness, including willingness to provide an NBI clearance • Full overlap with Adelaide business hours, 9:00 am to 5:00 pm ACST/ACDT • Reliable internet and a private, secure workspace • Computer literacy and comfort learning new systems • Ability to report anomalies rather than correcting them silently • Knowledge of the SCHADS Award, including broken shifts, minimum engagement and sleepovers (highly desirable) • NDIS experience, including NDIS billing, or experience in Australian disability, aged care or community services (highly desirable) • Familiarity with NDIS provider portals PRODA and PACE (desirable) • Experience with ShiftCare, Deputy, Employment Hero or similar rostering software, including synchronization with Xero (desirable) • Ability to work exactly to documented processes, maintain clear records, adapt to a custom-built CRM and share improvement ideas

🏖️ Benefits

• Full-time, work-from-home arrangement • Remote, home-based work • 40 hours per week, Monday to Friday • Training through guided walkthroughs by the Operations and Administration Manager • Opportunity for the role to grow with additional tasks within scope • Reliable internet and private, secure workspace requirements support home-based work

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