Executive Assistant

🕒 2 days ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Manage phone, email, and website enquiries • Coordinate client intake and onboarding • Manage appointments, waitlists, referrals, and clinician calendars • Maintain client records and practice documentation • Support Medicare, NDIS, WorkSafe, and private client administration • Manage inboxes and calendars • Coordinate meetings and follow-up • Conduct research and prepare documents • Coordinate projects and track actions • Maintain and assist with Halaxy, Google Workspace, and Xero • Support workflow improvements and automation projects • Develop and maintain SOPs, checklists, templates, and process documentation • Maintain document libraries and version control • Support policy and procedure implementation • Maintain compliance and audit registers • Assist with NDIS registration preparation and audit readiness • Coordinate activities between the Director and specialist contractors • Support quality improvement and continuous improvement activities • Assist with workshops, group programs, webinars, and educational resources • Manage registrations, attendance records, and participant communications • Schedule social media content and newsletters • Maintain referral and stakeholder databases

🎯 Requirements

• Minimum 2 years' experience as an EA, VA, Practice Administrator, Operations Assistant, or similar • Excellent written and spoken English • Halaxy experience • Strong organisational and time-management skills • High attention to detail • Confident using technology and cloud-based systems • Advanced Google Workspace skills • Ability to work independently and take initiative • Allied health, psychology, or healthcare administration experience highly desirable • Xero experience highly desirable • NDIS, Medicare, or WorkSafe administration experience highly desirable • SOP and workflow documentation experience highly desirable • Project coordination experience highly desirable • Understanding of neurodiversity and neuroaffirming practice nice to have • Psychology, counselling, social work, or disability sector experience nice to have • Canva and presentation design nice to have • Social media marketing nice to have • Webinar or LMS administration nice to have • Workflow automation and process mapping nice to have

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume