Paralegal Virtual Assistant – Client Contracts and Compliance

Job not on LinkedIn

🔥 3 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

📋 Description

• Review client NDAs, service agreements, confidentiality provisions, and related documents against approved templates and guidelines. • Summarize obligations, flag unfamiliar terms or deviations, and prepare questions or proposed revisions for legal review. • Analyze contractual and compliance requests to identify client requirements, ownership, deadlines, and outstanding actions. • Coordinate company documents, certifications, insurance evidence, policies, and other supporting records. • Verify document availability, validity, and applicability with responsible teams before providing documents or confirming compliance. • Coordinate legal and compliance requirements arising during the sales process. • Provide Sales with updates on outstanding items, required approvals, timelines, and next steps. • Prepare summaries and supporting documents for Philippine lawyers. • Track legal feedback, coordinate approved revisions, and escalate matters requiring specialized advice on U.S. or U.K. requirements. • Coordinate with Operations, HR, Finance, IT, and other teams to complete client requirements. • Maintain records of contract versions, approvals, signatures, expiration dates, and outstanding obligations. • Ensure documents follow the appropriate review and signing process. • Maintain a repository of approved templates, frequently requested documents, and standard responses. • Identify recurring blockers and recommend process improvements to improve turnaround time.

🎯 Requirements

• At least two years of experience in paralegal work, legal assistance, contract administration, or a closely related role. • Experience reviewing NDAs, service agreements, and client compliance documentation. • Strong written and spoken English, with the ability to explain requirements clearly to colleagues without legal backgrounds. • Excellent attention to detail, document organization, follow through, and deadline management. • Ability to research unfamiliar requirements, identify missing information, and recognize when legal review is needed. • Sound judgment when handling confidential information and communicating company capabilities or commitments. • Proficiency with Google Workspace or Microsoft Office, electronic signature platforms, and task tracking tools. • Experience supporting U.S. or U.K. clients, working with external counsel, and handling vendor onboarding or due diligence questionnaires is preferred. • A background in Legal Management, Paralegal Studies, Law, or a related field is an advantage.

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