Executive Assistant

🕒 June 18

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 58%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Build and maintain centralized operating systems using Notion and Airtable to organize business operations, projects, tasks, contacts, documents, and priorities. • Develop actionable project plans, timelines, milestones, and accountability systems across multiple business ventures. • Assist with organizing trading-related documentation, workflows, research, performance tracking, and automated Expert Advisor (EA) trading initiatives. • Help structure and document processes for scaling a general labor business into multiple states, including operational workflows, recruiting pipelines, and business development initiatives. • Manage content calendars and coordinate with video editors, thumbnail designers, and content creators to ensure consistent content production and publishing. • Organize daily schedules, meal planning, exercise routines, appointments, travel arrangements, and personal priorities to maximize efficiency. • Create standard operating procedures (SOPs), dashboards, trackers, and reporting systems to improve visibility and execution across projects. • Coordinate with freelancers, contractors, and service providers, ensuring deadlines, deliverables, and communications are properly managed. • Conduct business, market, operational, and technology research to support strategic decision-making. • Manage calendars, emails, meeting scheduling, reminders, follow-ups, and ongoing administrative tasks.

🎯 Requirements

• Minimum 3+ years of Executive Assistant, Operations Coordinator, Project Coordinator, or similar experience supporting entrepreneurs, executives, or business owners. • Advanced proficiency with Notion and Airtable, including building databases, dashboards, workflows, and automation systems. • Strong project management and organizational skills with the ability to manage multiple priorities simultaneously. • Excellent written and verbal English communication skills. • Ability to work independently with minimal supervision and take ownership of projects. • Strong problem-solving skills and a systems-oriented mindset. • Experience creating SOPs, documentation, workflows, and operational processes. • High attention to detail and strong follow-through. • Comfortable working across both business and personal administrative responsibilities. • Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.

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