Executive Assistant to the President

Job not on LinkedIn

October 31

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Paired

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B2B • Recruitment • HR Tech

Paired is a strategic talent recruitment company that specializes in connecting businesses with top-tier overseas talent. They streamline the hiring process by recruiting, vetting, and presenting the best candidates for a variety of roles, allowing companies to save significantly on payroll costs. Paired focuses on placing talented individuals in various positions ranging from administrative assistants to executive roles, across diverse fields such as marketing, engineering, and sales. With a commitment to quality and cost-effectiveness, Paired offers a risk-free placement service that guarantees client satisfaction, thereby facilitating global workforce integration for its clients.

2 - 10 employees

🤝 B2B

🎯 Recruiter

👥 HR Tech

📋 Description

• ● Manage and maintain the President's complex calendar, scheduling appointments, meetings, and conferences with internal teams, clients, and external partners. • ● Proactively anticipate scheduling conflicts and logistical challenges, offering solutions and re-prioritizing as needed. • ● Ensure the President is well-prepared for all engagements by providing necessary documents, briefings, and background information in advance. • ● Serve as the primary point of contact and gatekeeper for the President, screening and prioritizing incoming communication, emails, and correspondence. • ● Draft, edit, and proofread high-level communications, presentations, reports, and internal memos on behalf of the President, ensuring accuracy and professional tone. • ● Handle confidential and sensitive information with the utmost discretion and integrity. • ● Coordinate all aspects of internal and external meetings, including scheduling, venue booking (virtual or in-person), technology setup, catering, and material preparation. • ● Attend meetings as required to take detailed minutes, track action items, and ensure timely follow-up. • ● Assist with the planning and execution of company events, client appreciation gatherings, and industry conferences. • ● Arrange comprehensive domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa requirements. • ● Prepare detailed travel expense reports and ensure timely reconciliation. • ● Assist the President with special projects and initiatives, conducting research, compiling data, and preparing summaries. • ● Maintain organized digital filing systems for critical documents and records. • ● Process invoices, expense reports, and other financial documentation for the President's office. • ● Interact professionally and courteously with high-net-worth clients, business partners, and industry contacts. • ● Facilitate smooth communication and build positive relationships on behalf of the President.

🎯 Requirements

• ● Proven experience as a Personal Assistant, Executive Assistant, or similar support role (experience in a finance or professional services firm is a plus) • ● Advanced proficiency with Google Workspace (Gmail, Calendar, Docs), Zoom, Slack, Notion, and task/project management software • ● Meticulous attention to detail and ability to manage multiple complex tasks simultaneously. • ● Exceptional English language written and verbal communication skills • ● Ability to work independently, prioritize effectively, and anticipate needs • ● Ability to handle highly sensitive and confidential information with absolute integrity • ● Thrive in a fast-paced environment and adapt to changing priorities • ● Preferred Qualifications: Experience supporting a C-suite executive • ● Familiarity with tax, finance, or professional services industries • ● Strong critical thinking and problem-solving skills

🏖️ Benefits

• - Remote Working for a US Company • - Exposure to new technology & trend • - Competitive Salary