Personal Assistant to Founder

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🕒 July 1

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Paired

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤝 B2B

🎯 Recruiter

👥 HR Tech

B2B • Recruitment • HR Tech

Paired is a strategic talent recruitment company that specializes in connecting businesses with top-tier overseas talent. They streamline the hiring process by recruiting, vetting, and presenting the best candidates for a variety of roles, allowing companies to save significantly on payroll costs. Paired focuses on placing talented individuals in various positions ranging from administrative assistants to executive roles, across diverse fields such as marketing, engineering, and sales. With a commitment to quality and cost-effectiveness, Paired offers a risk-free placement service that guarantees client satisfaction, thereby facilitating global workforce integration for its clients.

📋 Description

• Coordinate personal travel arrangements including flights, accommodations, transportation, restaurant reservations, and itineraries • Manage personal scheduling including medical appointments, fitness sessions, grooming, and other lifestyle commitments • Handle visa renewals, residency documentation, licenses, and other personal administrative requirements proactively • Coordinate household-related operations including vendors, maintenance, deliveries, installations, repairs, and property-related communication • Manage personal errands, sourcing requests, returns, exchanges, and gift procurement • Communicate with external stakeholders including accountants, lawyers, building management, concierge services, and vendors • Handle time-sensitive and last-minute logistical requests efficiently • Maintain accurate calendar management across different time zones • Anticipate problems before they arise and execute solutions independently • Ensure a high level of confidentiality, professionalism, and discretion at all times • Proactively identify and resolve challenges before they arise • Work autonomously and make confident, well-informed decisions swiftly • Communicate with clarity, precision, and professionalism • Uphold the highest standards of discretion and confidentiality consistently • Remain composed and effective in high-pressure situations • Exude natural assertiveness with a calm and measured approach • Bring extensive experience working remotely over multiple years • Possess in-depth knowledge of the hospitality, luxury, and travel industries • Efficiently coordinate and manage international vendors independently

🎯 Requirements

• At least 2 years of experience supporting a founder, executive, entrepreneur, or C-level professional • Availability across Dubai and European time zones required • Strong experience working remotely across multiple time zones • Polished, presentable and professional appearance • Socially sophisticated, boasting high emotional intelligence • Proven track record in affluent and high-achieving settings • Must be highly responsive, detail-oriented, and reliable • Excellent spoken and written English with strong communication skills • Strong organizational skills with the ability to manage multiple priorities simultaneously • Highly proactive, resourceful, and capable of operating independently without constant supervision • Comfortable working in a high-responsibility environment with changing schedules and urgent requests • Strong internet research and problem-solving skills • Able to maintain professionalism and composure under pressure • Experience coordinating international travel and lifestyle logistics is highly preferred • Candidates with only junior VA or entry-level administrative experience may not be considered

🏖️ Benefits

• Competitive salary. • Work with **fast-scaling, premium brands** • **Fully remote role** with a dynamic, growth-driven team • Clear opportunities for **career growth and advancement**