Executive Assistant

Job not on LinkedIn

🕒 July 28

🇵🇭 Philippines – Remote

💵 $1.5k - $2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 34%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Provide high-level administrative support to the Managing Director • Proactively manage multiple email inboxes and prioritise communications • Draft correspondence, prepare documents, and respond to enquiries on behalf of the Managing Director where appropriate • Coordinate meetings, appointments, and calendar management • Organise domestic and international travel, accommodation, and itineraries • Prepare agendas, meeting notes, and follow-up action items • Act as the primary administrative support for day-to-day executive activities • Assist with managing projects using the firm's project management software • Monitor project progress and ensure deadlines are met • Develop and improve internal workflows and business processes • Create task lists, monitor outstanding actions, and follow up with team members • Maintain project documentation and process manuals • Identify opportunities to improve operational efficiency through better systems and processes • Prepare executive reports and business performance summaries • Build and maintain management dashboards • Compile operational and project data into meaningful reports • Assist with acquisition and business growth reporting • Present information in a clear and professional format for leadership review • Support data-driven decision-making across the business • Prepare business documentation, presentations, and reports • Maintain organised digital filing systems and documentation • Coordinate internal communications and administrative activities • Assist with event planning and business initiatives where required • Support ad hoc operational and administrative projects • Review existing administrative processes and recommend improvements • Assist with implementing new systems and technologies • Develop Standard Operating Procedures (SOPs) and process documentation • Leverage technology and AI tools to improve productivity and streamline administrative tasks • Support the ongoing growth and scalability of the business

🎯 Requirements

• Previous experience as an Executive Assistant, Personal Assistant, or Senior Administrative Coordinator • Exceptional organisational and time management skills • Excellent written and verbal English communication • Strong experience managing executive calendars and email inboxes • Advanced Microsoft Office skills, particularly Excel and PowerPoint • Experience preparing executive reports and business dashboards • Confident using project management software • Strong attention to detail and ability to manage multiple priorities • High level of professionalism, discretion, and confidentiality • Ability to work independently and anticipate business needs • Desirable • Previous experience supporting business owners or senior executives • Experience within a professional services or accounting environment • Experience creating reporting dashboards and executive presentations • Exposure to workflow automation and process improvement initiatives • Experience using AI tools to improve productivity and business administration