Senior Accounts Payable Officer – Property Maintenance Services

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🕒 April 24

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Manage end-to-end accounts payable processes including vendor setup and maintenance, invoice processing and coding, and payment preparation and execution • Perform high-volume, accurate data entry into accounting systems with a consistently high standard of data integrity • Conduct regular reconciliations across vendor statements, bank accounts, and AP ledgers • Oversee and manage the AP inbox (Gmail), handling vendor queries and internal requests promptly and professionally • Prepare and support weekly payment runs and manage the associated approval processes • Review all documentation to ensure accuracy and compliance prior to payment processing • Investigate and resolve discrepancies including payment issues, adjustments, and refunds • Support month-end close activities including accruals where required • Act as the primary point of contact for AP-related queries across the business • Identify and implement process improvements to enhance efficiency and accuracy within the AP function • Collaborate with operations teams via ServiceTitan for job-related financial tracking and reconciliation

🎯 Requirements

• Minimum 5 years of experience in an Accounts Payable or similar finance role • Strong, demonstrable experience with full-cycle AP processes from end to end • Proven ability to handle high-volume data entry with a high degree of accuracy • Solid experience with reconciliations — vendor statements, bank accounts, and AP ledgers • Xero proficiency is required — candidates without Xero experience will not be considered • Experience managing vendor communications and resolving queries independently • Proficient in Google Workspace (Gmail, Sheets, Docs) and Microsoft Excel / Office • Strong organisational and time management skills with the ability to manage competing deadlines • Excellent written and verbal English communication skills • Comfortable working independently and reliably in a fully remote environment • **PREFERRED SKILLS (nice to have)** • Experience in a senior or lead AP role, including acting as a point of contact or providing guidance to junior team members • ServiceTitan experience — familiarity with job management or field service platforms for financial tracking is highly desirable, given company's trade services operations • Exposure to ERP systems such as Oracle, SAP Concur, or similar platforms • Experience with international payments or multi-entity accounting environments • Continuous improvement mindset — proactively identifies and drives process enhancements within the AP function