Strategic Executive Assistant – Director

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Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Act as the Director's trusted sounding board for new ideas and business initiatives • Research new opportunities, suppliers, technologies and market trends • Evaluate ideas based on commercial viability, cost, risk and return on investment • Prepare business cases and recommendations • Break large ideas into actionable project plans • Prioritise initiatives based on business objectives • Manage the Director's diary, meetings and priorities • Prepare meeting agendas and briefing documents • Take meeting minutes and ensure action items are completed • Manage email correspondence and follow-ups • Coordinate travel and appointments when required • Track strategic projects from concept through to completion • Coordinate internal teams and external stakeholders • Follow up outstanding actions and deadlines • Produce project status reports • Conduct competitor and market research • Investigate new software and technologies • Source suppliers and obtain pricing • Analyse data to support decision making • Prepare presentations and executive reports • Identify inefficiencies across the business • Recommend improvements to systems and workflows • Develop Standard Operating Procedures (SOPs) • Assist with implementing automation and AI tools • Document business processes • Liaise with clients, suppliers and subcontractors • Coordinate with project managers and administration staff • Prepare professional reports and presentations • Represent the Director professionally when required

🎯 Requirements

• 5+ years' experience as an Executive Assistant, Operations Coordinator, Project Coordinator or Chief of Staff • Exceptional organisational skills • Strong commercial awareness and business acumen • Excellent research and analytical abilities • Advanced Microsoft Office and Google Workspace skills • Outstanding written and verbal English • Ability to work autonomously and solve problems independently • Strong project management skills • High attention to detail • Experience with: • Monday.com • Asana • ClickUp • Notion • Microsoft Planner • Power BI • ChatGPT and AI productivity tools • Construction or engineering industry experience