Executive Assistant

Job not on LinkedIn

November 27

🔔 Pennsylvania – Remote

Although this job is listed in Pennsylvania, this company may be open to hiring remote in other states.

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

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Perfecting Peds

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Pharmaceuticals • Healthcare Insurance • B2C

Perfecting Peds is the first telehealth service dedicated to long-term pediatric medication management, connecting board-certified pediatric pharmacists directly with children, caregivers, care teams, and health plans to optimize medication regimens. They deliver interactive virtual visits and on-demand support, provide proactive follow-ups (typically 4–12 times per year), enrich patient information for personalized care, and work to have services covered by insurance for patients under age 24.

11 - 50 employees

Founded 2021

💊 Pharmaceuticals

⚕️ Healthcare Insurance

👥 B2C

📋 Description

• Provide administrative support to the CEO, President, and other company executives. • Manage and maintain complex executive calendars, ensuring efficient scheduling of meetings, travel, and appointments. • Act as a gatekeeper and point of contact, prioritizing requests, screening correspondence, and ensuring timely follow-up. • Draft, edit, and proofread high-quality communications, presentations, reports, and meeting materials. • Coordinate domestic and international travel arrangements, itineraries, and logistics. • Support meeting preparation including materials, agendas, minutes, and follow-up items. • Handle confidential and sensitive information with the highest degree of discretion. • Maintain internal team calendars and coordinate recurring team meetings and leadership huddles. • Manage recruitment, onboarding, and training logistics for all company roles. • Support onboarding and training for new operational and administrative staff. • Foster a positive, results-driven team environment through clear communication and collaboration. • Track and manage action items, project deliverables, and cross-functional timelines. • Assist in budget tracking, invoicing, and expense reporting with precision. • Maintain organized systems for file management, contacts, and internal documentation. • Take meeting minutes, track follow-ups, and ensure accountability across stakeholders. • Plan and coordinate internal and external events, retreats, and business gatherings. • Support special projects, strategic initiatives, and other duties as assigned.

🎯 Requirements

• Bachelor’s degree or equivalent professional experience. • Minimum of 2–5 years supporting C-suite or executive leadership in a high-demand setting. • Superior written and verbal communication skills. • Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint), calendar management tools, and virtual collaboration platforms (e.g., Zoom, Teams). • Experience with Rippling, preferred. • Excellent organizational and time-management skills with the ability to prioritize tasks independently. • Strong interpersonal skills with a professional and approachable demeanor. • Proven discretion and sound judgment when handling confidential information. • Ability to remain flexible, resourceful, and efficient under pressure. • Experience working with start-ups required.

🏖️ Benefits

• None specified