Executive Assistant – Operations All-Rounder

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Project Bay

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2020

🏨 Hospitality

🏠 Real Estate

👥 B2C

Hospitality • Real Estate • B2C

Project Bay is a company that offers a unique workation experience combining professional coworking spaces with vacation accommodations in beautiful locations like Lietzow Bay on Rügen. They provide coworking spaces equipped with modern amenities such as high-speed internet, snack boxes, and meeting rooms, alongside relaxing accommodations and recreational activities, all set in natural surroundings. Project Bay aims to merge work and leisure, offering creative environments that enhance productivity and enjoyment.

📋 Description

• Support the founding team in day-to-day operations and free them up to focus on strategic growth • Independently take on changing ad-hoc projects and administrative tasks in the startup day-to-day • Prepare quotes, issue invoices, and perform preparatory tasks for accounting • Make important phone calls and communicate with partners, service providers, and customers by phone and in writing • Plan and organize workations and team events from concept to execution • Coordinate appointments and travel for internal and external participants • Create and maintain clear spreadsheets in Google Sheets/Excel • Produce professional presentations in Google Slides/PowerPoint • Keep internal systems well organized

🎯 Requirements

• Completed commercial vocational training, a degree, or relevant professional experience in an assistant, office management, or startup environment • Generalist, all-rounder mentality and enjoyment of diverse tasks • Highly self-directed, reliable, and organized working style • Ability to stay calm and maintain an overview while managing many concurrent tasks • Confident use of Google Workspace, especially Sheets and Slides • Proficient with MS Office, Slack, and similar digital tools • Positive demeanor, strong service orientation, and enjoyment of direct phone contact with partners and customers • Energetic, solution-oriented get-things-done mentality • Proactive mindset and willingness to actively pitch in

🏖️ Benefits

• Fixed-term contract through December 16, 2027, with possible extension • Key role in the success of the next generation of startups • Opportunity to build a top-tier network of organizations and people in the startup ecosystem • Short lines of communication and an open, collaborative culture • Ownership with tangible impact on new ventures and business models • Long-term personal development opportunities • Fair compensation • Benefits in kind / non-cash benefits • International and friendly working environment • Dynamic company culture