Executive Assistant – Operations All-Rounder

Job not on LinkedIn

🔥 6 minutes ago

🇩🇪 Germany – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Project Bay

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2020

🏨 Hospitality

🏠 Real Estate

👥 B2C

Hospitality • Real Estate • B2C

Project Bay is a company that offers a unique workation experience combining professional coworking spaces with vacation accommodations in beautiful locations like Lietzow Bay on Rügen. They provide coworking spaces equipped with modern amenities such as high-speed internet, snack boxes, and meeting rooms, alongside relaxing accommodations and recreational activities, all set in natural surroundings. Project Bay aims to merge work and leisure, offering creative environments that enhance productivity and enjoyment.

📋 Description

• Support the founding team with day-to-day operations, enabling them to focus on strategic growth • Independently take ownership of changing ad hoc projects and administrative tasks in the startup environment • Prepare quotes and invoices • Handle preparatory tasks for accounting • Make important calls and communicate confidently by phone and in writing with partners, service providers, and customers • Plan and organize workations and team events from initial concept through execution • Coordinate schedules and travel arrangements for internal and external participants • Create and maintain clear, well-structured spreadsheets in Google Sheets/Excel • Create professional presentations in Google Slides/PowerPoint • Structure and maintain internal systems

🎯 Requirements

• Completed commercial training, a university degree, or relevant professional experience in executive assistance, office management, or a startup environment • True generalist with an all-rounder mindset • Highly independent, reliable, and organized approach to work • Able to remain calm and maintain an overview when managing numerous parallel tasks • Experienced in using Google Workspace, particularly Sheets and Slides • Confident using MS Office, Slack, and similar digital tools • Positive demeanor and service-oriented approach • Enjoys direct telephone contact with partners and customers • Energetic, solution-oriented, hands-on mentality • Willingness to get actively involved and make a tangible impact

🏖️ Benefits

• Fixed-term employment through December 16, 2027, with the possibility of extension • Long-term opportunities for personal development • Fair compensation • Non-cash benefits • International and friendly working environment • Dynamic company culture • High degree of ownership with a tangible impact on new ventures and business models • Key role in the success of the next generation of successful startups • Opportunity to build a first-class network of organizations and individuals in the startup ecosystem • Short communication channels and an open, collaborative atmosphere • Close and motivated collaboration toward shared goals