Secretary, Office Manager

🔥 10 minutes ago

🇩🇪 Germany – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Project Bay

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2020

🏨 Hospitality

🏠 Real Estate

👥 B2C

Hospitality • Real Estate • B2C

Project Bay is a company that offers a unique workation experience combining professional coworking spaces with vacation accommodations in beautiful locations like Lietzow Bay on Rügen. They provide coworking spaces equipped with modern amenities such as high-speed internet, snack boxes, and meeting rooms, alongside relaxing accommodations and recreational activities, all set in natural surroundings. Project Bay aims to merge work and leisure, offering creative environments that enhance productivity and enjoyment.

📋 Description

• Handling general correspondence • Managing incoming and outgoing mail • Maintaining structured digital and physical document management systems • Serving as the first point of contact by phone and email for clients, partners, and service providers • Courteously receiving and internally forwarding inquiries • Providing support with day-to-day business operations and sales support • Preparing quotations • Issuing invoices • Handling preparatory tasks for accounting • Coordinating appointments • Planning business travel for the team • Preparing meetings • Collecting, reviewing, and sorting invoices and receipts • Managing quotations • Working closely with tax advisors and/or managing directors

🎯 Requirements

• Successfully completed commercial training (e.g., office management specialist, secretary, hotel management specialist) or several years of experience in a comparable administrative role • Highly organized, meticulous, and independent working style • Discretion and reliability • Proficiency with standard MS Office applications (Word, Excel, Outlook) and/or Google Workspace • Excellent written and verbal German communication skills • Friendly, professional telephone manner • Enjoyment of routine tasks • Ability to remain organized when handling multiple simultaneous inquiries • Strong team player

🏖️ Benefits

• Fixed-term employment through December 16, 2027, with the possibility of extension • Comprehensive onboarding and training • Job security • Friendly, supportive team • Open and collaborative working environment • Regular full-time working hours supporting a healthy work-life balance