Finance Operations Lead

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🕒 May 20

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Sanctuary

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🏠 Real Estate

🧘 Wellness

Real Estate • Wellness

Sanctuary is a residential community developer and builder creating a wellness-focused, eco-conscious neighborhood in Hill Country near Austin. The community offers 15 home plans and emphasizes sustainable, off-grid-ready features (solar, geothermal, rainwater harvesting, greywater reuse), toxin-free materials, good indoor air quality, and low-EMF design. Sanctuary combines private homes with shared amenities and communal spaces aimed at promoting health, connection, and a nature-oriented lifestyle.

📋 Description

• Own and manage the full draw cycle for all active development projects across multiple lenders • Prepare, compile, and submit draw requests with complete supporting documentation — cost certifications, inspection reports, title updates, and lien waivers • Coordinate with lenders, inspectors, and title companies to ensure timely review and funding of each draw • Maintain a master draw schedule across the portfolio and proactively flag delays or funding risks • Track draw disbursements against approved budgets and flag variances for review • Review closing documents, title commitments, settlement statements, and HUDs to identify discrepancies, funding risks, or at-risk situations prior to closing • Serve as the primary point of contact for all lenders—managing all day-to-day communication and back-and-forth required to advance and receive draws • Build strong, trust-based relationships with lender asset managers, construction monitors • Navigate lender queries, information requests, and conditions professionally and efficiently • Ensure all loan covenants, reporting requirements, and draw conditions are met on time • Coordinate internally with project managers, contractors, and the development team to gather and verify draw documentation • Own the full insurance lifecycle across all projects and entities - builder's risk, general liability, title, and other required coverages • Proactively solicit and evaluate quotes from brokers; make recommendations and coordinate binding of coverage • Manage premium payment schedules - ensure payments are made on time and reflected in project and company cashflow • Maintain a live insurance register and ensure all coverage is lender-compliant at all times. Track renewal dates and initiate renewal processes ahead of expiry • Track interest accruals and payment schedules across all construction and development loans • Reconcile interest statements from lenders against internal records and flag discrepancies • Work with the finance team to ensure interest payments are reflected accurately in project cost projections and company cashflow • Act as the operational bridge between construction and capital teams • Produce weekly and monthly reporting on draw status, upcoming payments, and projected funding needs • Work closely with the CEO/Head of Capital to provide forward-looking cashflow inputs for treasury planning • Flag cashflow pinch points early and work cross-functionally to mitigate timing risks

🎯 Requirements

• 4–7 years of experience in real estate development finance, construction lending, or a related role • Solid understanding of construction loan mechanics - draw procedures, lender requirements, inspection processes, and loan covenants. • Experience managing schedules and liaising with brokers and lenders on coverage compliance • Strong financial literacy - comfortable reading loan agreements, reconciling interest statements, and building cashflow models • Highly organised with a track record of managing multiple projects and deadlines simultaneously • Excellent communicator - able to manage lender relationships professionally and coordinate internally across finance, development, and legal teams • Advanced proficiency in Microsoft Excel and Google Suite (Sheets, Docs, Drive, Gmail) - you build tools and trackers that others rely on • High attention to detail and ownership mentality - you catch things before they become problems and follow through until they are resolved • Comfortable operating in ambiguity - you can make sense of incomplete information, identify what matters