Administrative Assistant, Bookkeeping

Job not on LinkedIn

October 13

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ScaleSource

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Recruitment • HR Tech • B2B

ScaleSource is a remote staffing and hiring platform that connects U. S. employers with vetted international, timezone-aligned professionals for long-term roles. The company focuses on dedicated, reliable team members (not freelancers or temps), offering candidate sourcing, vetting, and payroll/administrative support to simplify hiring and reduce costs. ScaleSource positions itself as a B2B solution for businesses seeking scalable, remote talent and ongoing team growth.

11 - 50 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

📋 Description

• Provide daily administrative support to sales and management teams. • Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date. • Manage invoices, billing, and sales tax processes, including filing and payment. • Enter property invoices and reconcile records in Microsoft Dynamics SL (accounting system). • Track and follow up on outstanding tasks for sales staff. • Assist with preparation of documents, contracts, and internal reports. • Monitor shared email inboxes and ensure timely responses or task delegation. • Coordinate with vendors, internal stakeholders, and accounting teams as needed. • Support in managing schedules, appointments, and task priorities.

🎯 Requirements

• High school diploma or equivalent; additional administrative or accounting coursework is a plus. • Proven experience in administrative support, billing, or accounting assistant roles. • Proficiency in Google Workspace, Excel, and CRM/accounting platforms (preferably MS SL or similar). • Proficiency in QuickBooks (Desirable). • Strong understanding of invoices, billing, sales tax filing, and reconciliations. • Excellent organizational and multitasking skills. • Strong written English skills; verbal fluency preferred. • Ability to work independently, maintain accuracy, and meet deadlines.