Executive Assistant, Operations VA

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🕒 October 13, 2025

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Shadow Light Studios

WebsiteLinkedInAll Job Openings

1 - 10 employees

📱 Media

🤝 B2B

Media • B2B

Shadow Light Studios is a growth marketing and content production studio that builds repeatable content systems to drive audience growth, engagement, and revenue for brands. They offer end-to-end services across strategy and ideation, pre-production, on-set direction, post-production (short-form editing for TikTok, Instagram Reels, YouTube Shorts), and ongoing organic social strategy and reporting. Shadow Light positions itself as a full-service partner for businesses seeking scalable, retention-focused video content and project coordination to turn attention into conversions.

📋 Description

• Run podcast and partner outreach using trackers and templates • Own daily PodSync logistics: agendas, notes, and action item capture • Maintain editor capacity dashboards and send clear daily snapshots • Prepare finance categorization in QuickBooks with a clean monthly checklist • Draft and send team notices; maintain communication templates • Manage hiring admin: job posts, challenges, Loom submissions, and interviews • Keep ClickUp organized with accurate owners, dates, and statuses • Record Looms for repeatable processes and maintain an SOP index

🎯 Requirements

• 3+ years of EA or VA experience supporting an operations lead or founder • Strong English writing and professional tone • Detail-oriented with confidence in Google Sheets and ClickUp • Familiarity with QuickBooks basics and meeting operations • Comfortable recording Looms and following SOPs • Availability during Americas working hours with reliable internet • Experience working within ClickUp • Agency or content production background • QuickBooks Online month-close prep experience • Understanding of video production pipelines (short and long form)