Executive Support Coordinator

Job not on LinkedIn

🔥 14 hours ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👔 Executive

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SmartPA

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

SmartPA is a leading provider of strategic administrative solutions, specializing in virtual assistance, executive personal assistance, and various business process outsourcing (BPO) functions. With over a decade of experience, SmartPA helps businesses enhance their efficiency and productivity by integrating seamlessly into client operations. Their offerings range from virtual PA services, call answering, and document production to comprehensive business support including HR coordination and project management. SmartPA is committed to tailoring their services to meet specific client needs and aims to deliver sustained improvements in business operations.

📋 Description

• Support a group of senior leaders, initially six leaders across EMEA • Manage busy, multi-region calendars and independently resolve scheduling conflicts • Review diaries to identify ineffective patterns, reduce interruptions and protect focused-work time • Plan international travel itineraries from start to finish • Process expenses accurately, promptly and according to company policy • Represent SmartPA professionally in interactions • Build trusted relationships with supported leaders and wider teams • Spot potential problems early and make sound scheduling and operational decisions independently • Participate in a recruitment process consisting of two interview stages and skills testing

🎯 Requirements

• At least 2 years' experience managing complex calendars, scheduling and travel • Proven ability to work through tricky situations independently and find sensible solutions with minimal guidance • Good business awareness, with confidence to ask the right questions and use good judgement • Experience using modern calendar and productivity tools, including handling time-zone differences and reducing unnecessary meetings • Ability to adjust tone from quick messages to formal updates for senior leaders • Strong, confident use of Google Workspace (Calendar, Sheets, Docs, Slides, Drive) and other online communication tools • High attention to detail and complete discretion when handling sensitive information • Willingness to learn and strong sense of ownership • Interest in improving processes and reducing manual work is advantageous • Hands-on experience using AI tools such as Gemini is advantageous • Must submit a CV and cover letter • Must be available Monday to Friday aligned with UK working hours

🏖️ Benefits

• Competitive salary • 33 days holiday • Flexitime (core hours: 10:00–16:30) • Ongoing development and career opportunities • Department incentives • Employee Assistance Programme (including access to counselling services, finance support, legal support, etc.) • A genuinely positive, people-first culture • Flexible working • Career development and meaningful progression