Operations & Compliance Coordinator

Job not on LinkedIn

🕒 July 6

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🚔 Compliance

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SmartPA

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

SmartPA is a leading provider of strategic administrative solutions, specializing in virtual assistance, executive personal assistance, and various business process outsourcing (BPO) functions. With over a decade of experience, SmartPA helps businesses enhance their efficiency and productivity by integrating seamlessly into client operations. Their offerings range from virtual PA services, call answering, and document production to comprehensive business support including HR coordination and project management. SmartPA is committed to tailoring their services to meet specific client needs and aims to deliver sustained improvements in business operations.

📋 Description

• Act as the primary operational liaison for internal and external legal reviews. • Track contract lifecycles through complex review stages, collate necessary documentation (such as vendor details, data descriptions, and use-case summaries), and proactively chase responses to ensure deadlines never fall through the cracks. • Navigate and track the approval process for accessing internal and external datasets. • Coordinate usage agreements and licenses with external providers, maintain a comprehensive dataset inventory (tracking restrictions and owners), and shepherd proposals through privacy and ethics review processes. • Manage the end-to-end purchase order (PO) lifecycle for team expenses, software licenses, and data access. • Support technical and product teams with structured data entry, formatting tasks, and competitive landscape tracking to keep key data repositories and market intelligence trackers completely up to date. • Work closely alongside program managers, internal legal counsel, and dataset providers to bridge communication gaps, formalize operational responsibilities, and ensure seamless cross-functional alignment.

🎯 Requirements

• Proven experience in an Operations, Compliance, Risk Administration, or advanced Technical Administration role within a structured corporate environment. • Practical experience managing complex administrative workflows that require cross-functional approvals (e.g., tracking legal contracts, procurement lifecycles, or data governance). • Exceptional, proven stakeholder management skills, with comfort communicating alongside legal counsel, finance teams, and technical program owners. • Experience building and maintaining tracking tools, compliance logs, or databases to monitor task dependencies and contract timelines. • Advanced proficiency in Google Workspace tools, specifically Docs, Slides, and Google Sheets for data interrogation and executive reporting. • An exceptional, proven eye for detail and a highly methodical approach to managing documentation and compliance guardrails. • Familiarity with contract lifecycle management (CLM) platforms or procurement software (e.g., Ironclad) is desirable. • Practical experience or a high aptitude for leveraging AI platforms and LLMs (such as Gemini) to streamline routine tracking or data cleaning tasks.

🏖️ Benefits

• Competitive Salaries • Department Incentives • 33 Days Holiday • Employee Assistance Programme