Administrative Assistant – Leadership Team Support

Job not on LinkedIn

🔥 16 hours ago

🇰🇪 Kenya – Remote

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SnappyCX

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

☁️ SaaS

Consulting • SaaS • Customer Support

SnappyCX is a company that provides customizable outsourcing solutions designed to help businesses scale their operations efficiently. Offering a variety of services including IT and software development, customer support, finance and accounting, and virtual assistant solutions, SnappyCX delivers fast and reliable support to companies of all sizes. Their commitment to quality talent acquisition ensures that clients can save on operational costs while maintaining high standards in service delivery.

📋 Description

• Attend leadership and team meetings and capture decisions, action items, owners, and deadlines • Prepare and circulate written meeting summaries on the same day • Proactively follow up on outstanding action items until completion, reassignment, or intentional closure • Communicate with employees and senior leadership to obtain updates and keep tasks moving • Maintain leadership tasks in ClickUp, ensuring assignments, currency, visibility, and follow-up • Identify and surface overdue or at-risk tasks • Provide leadership with a weekly overview of outstanding, overdue, and at-risk items • Coordinate calendars and meetings across the leadership team and external contacts • Assist with scheduling, rescheduling, and meeting coordination • Maintain accurate records and administrative documentation • Track and log all working hours using Clockify • Support leadership with additional administrative responsibilities as assigned • Manage priorities independently and proactively identify items requiring attention • Take on expanded responsibilities, tools, and processes as the business grows

🎯 Requirements

• 1+ year of experience in an administrative, administrative assistant, executive assistant, coordination, or similar role • Excellent written and spoken English • Strong follow-up and organizational skills • Comfortable communicating with people at all levels, including senior leadership • Ability to manage multiple tasks, priorities, and deadlines simultaneously • Strong attention to detail and ability to maintain accurate records • Comfortable using ClickUp or similar task/project management platforms • Comfortable using Slack and Google Workspace • Comfortable using AI tools such as ChatGPT or Gemini • Reliable, proactive, and willing to learn • Ability to work independently in a fully remote environment • Ability to handle confidential information professionally • Preferred: experience supporting executives, leadership teams, founders, or senior management • Preferred: experience attending meetings and preparing meeting notes or action-item summaries • Preferred: experience tracking and following up on tasks and deadlines • Preferred: experience in performance marketing, affiliate marketing, lead generation, or digital marketing • Strong organization and time management • Proactive follow-through and accountability • Ability to prioritize competing tasks • Problem-solving and critical thinking • Adaptability and willingness to take on new responsibilities • Strong confidentiality and professionalism

🏖️ Benefits

• Full-time contractor position – 40 hours per week • 10 paid vacation days per calendar year, available after 6 months under contract • Quarterly performance bonus of up to 10% of quarterly base pay, based on efficiency, collaboration, and innovation, subject to company financial performance and eligibility after 6 months • Direct working relationship with the leadership team of a growing company • High visibility and an opportunity to have a meaningful impact on day-to-day operations • Long-term opportunity with an expanding scope of responsibilities