Legal Operations Assistant

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🧑‍💼 Attorney / Lawyer

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Sourcefit

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📣 Marketing

📦 Logistics

🏥 Healthcare

Marketing • Logistics • Healthcare

Sourcefit is a leading business process outsourcing company with headquarters in the Philippines and offices in the Dominican Republic, Armenia, Madagascar, and South Africa. Founded in 2009, Sourcefit specializes in providing custom offshore and nearshore staffing solutions across various industries including IT, Finance, Healthcare, Retail, and more. They focus on offering efficient and cost-effective BPO services such as telesales, customer support, content moderation, IT support, web development, and more. Sourcefit is committed to building long-term value for organizations through customized, efficient, and integrated offshore staffing solutions.

📋 Description

• Complete standard forms, closing documents, and routine legal documentation using established templates and instructions • Populate documents with transaction-specific information accurately and consistently • Prepare document packages and assemble exhibits, schedules, and attachments • Track document versions and maintain records of drafts, executed copies, and revisions • Review legal and closing documents against checklists for required fields, signatures, dates, exhibits, and notarizations • Cross-check names, entities, dates, dollar amounts, and property or account identifiers across document sets • Flag missing items, discrepancies, and inconsistencies to the responsible attorney or manager • Maintain and update closing checklists through completion • File executed documents, correspondence, and transaction records using established naming and folder conventions • Maintain complete, current matter files and retrieve documents on request • Support recordkeeping and retention practices • Organize SharePoint sites and shared drives, including folder structures, metadata, permissions, and document libraries • Audit and clean up duplicates, misfiled material, stray files, outdated versions, and filing gaps • Help document and enforce filing standards across the team • Track deadlines and outstanding items and provide status updates • Maintain trackers, logs, and simple reports on document and matter status • Support recurring administrative processes for the legal team

🎯 Requirements

• Bachelor's degree, or equivalent relevant work experience • 2+ years of experience in a legal support, paralegal support, document control, or high-accuracy administrative role • Demonstrated experience handling legal documents • Strong working knowledge of Microsoft SharePoint, including navigating sites, managing document libraries, and applying folder and naming conventions • Proficiency with Microsoft Office, particularly Word, Excel, and Outlook • Experience working with Word templates, styles, and track changes • Comfortable working with PDFs, including merging, splitting, bookmarking, and assembling document packages • Excellent written and spoken English • Preferred: Prior experience supporting a US-based legal team or law firm • Preferred: Familiarity with US closing processes and closing document types • Preferred: Experience with a document management or contract management system • Preferred: Paralegal certificate or coursework • Exceptional attention to detail • Systematic and organized • Reliable follow-through • Clear written communication and prompt issue escalation • Ability to handle confidential and sensitive information discreetly

🏖️ Benefits

• Work from home • Monday to Friday schedule • Philippine holidays observed