Assistant to Management — Executive Assistant, Part-time

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SPCTR.

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

📣 Marketing

🤝 B2B

📱 Media

Marketing • B2B • Media

SPCTR. is a boutique external in-house performance marketing agency that helps companies scale digital advertising through data-driven strategies, social media ads, brand marketing, and web analytics. They position themselves as an integrated partner — as close as an internal team but with the agility and specialist expertise of an agency — and focus on maximizing ROI by optimizing budgets, tracking results, and iterating on best-performing campaigns.

📋 Description

• Review applications, provide feedback, schedule interviews and prepare interview materials • Monitor mailboxes, forward emails or respond after consultation • Manage calendars and keep appointments organized • Prepare and follow up on management weeklies, quarterly goals, OKR meetings, one-on-one team meetings and annual reviews • Track open tasks and deadlines across three managing directors • Support monthly invoicing, collect receipts and allocate incoming invoices • Follow up on outstanding items and manage freelancer contracts and related documents • Prepare client information and documents and manage accesses, deadlines and filing • Organize trade show appearances (e.g., DMEXCO) and team events • Maintain contact lists, research contacts and occasions, and assist with proposals

🎯 Requirements

• Some professional experience as an assistant, in office management or in a back office • Ideally experience in an agency or start-up environment • Absolute reliability and discretion • Responsible handling of confidential information such as contracts, financial figures and salaries • Proactive follow-up on tasks and deadlines • Structured working style and confident prioritization when handling multiple concurrent topics • Clear and assertive communication in German • Confident and responsible use of AI tools, especially Claude • Ability to review AI outputs and deliver fully finalized results • Rapid onboarding to unfamiliar systems such as awork, Microsoft 365, Teams and a proprietary portal • Independent working style, initiative and attention to detail

🏖️ Benefits

• Direct collaboration with the three managing directors and insight into all areas of an agency, from finance and recruiting to new business • A trusted role with real responsibility from day one • Flexible working hours of 15 to 20 hours per week, fully remote • Option to increase hours if it suits both parties and the company continues to grow • AI-supported working environment using Claude • Open and committed team with flat hierarchies and short decision-making paths • Paid practical task of around two hours as part of the application process