Operations Coordinator – Automotive Logistics

Job not on LinkedIn

🔥 27 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 16%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Staff Domain

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

📦 Logistics

🏥 Healthcare

📣 Marketing

Logistics • Healthcare • Marketing

Staff Domain is a company dedicated to helping individuals build fulfilling careers by providing a dynamic and supportive work environment. With offices in various locations including Australia, the United States, the Philippines, and South Africa, Staff Domain focuses on connecting job seekers with opportunities that align with their personal and professional goals.

📋 Description

• Oversee and coordinate daily operational tasks to ensure smooth and efficient business functioning • Manage basic accounts, track expenses, process payments, and maintain accurate financial records • Handle customer communication via email, phone, or messaging platforms, addressing inquiries and resolving issues • Coordinate logistics, including scheduling, shipment or delivery tracking, and related documentation • Maintain organized records of transactions, customer interactions, and operational activities • Support bookkeeping through invoicing, simple account reconciliation, and financial documentation • Identify opportunities to improve operational processes and workflows • Liaise with stakeholders to ensure timely completion of operational and logistical tasks • Coordinate end-to-end logistics for vehicle exports and imports across multiple international markets • Arrange vehicle collection, domestic transportation, shipping yard delivery, and final customer delivery • Liaise with shipping agents, customs brokers, freight providers, and transport partners regarding documentation and shipment schedules • Track vehicle movements and provide shipment updates to vehicle owners and stakeholders • Manage bills of sale, export clearances, inspection reports, and shipping paperwork • Assist in developing and implementing SOPs, systems, workflows, and operational best practices • Research vehicles through online marketplaces and auction platforms • Coordinate with sellers regarding vehicle condition, availability, and documentation • Arrange vehicle inspections and support the purchase process • Coordinate post-purchase logistics through shipment and customer delivery • Maintain records of vehicle sourcing, purchases, and shipment milestones • Assist with bookkeeping administration using Xero or similar cloud-based accounting software • Reconcile expenses, record receipts, monitor invoice payment status, and assist with payment follow-ups • Communicate with suppliers, customers, service providers, and logistics partners across Australia, the United Kingdom, Indonesia, and other markets • Participate in customer communications and provide operational updates • Support relationship management with vehicle owners during shipping and delivery

🎯 Requirements

• Minimum 3-5 years of experience in Operations Coordination, Logistics Coordination, Supply Chain, Project Coordination, or Operations Management • 3+ years of experience in operations, administrative, or related support roles, or related experience • Familiarity with basic bookkeeping practices and accounting principles • Proficiency in common office and communication tools, including Microsoft Office, Google Workspace, and email/messaging platforms • Strong verbal and written communication skills, with a customer-focused approach • Excellent organizational and multitasking abilities, with strong attention to detail • Demonstrated experience coordinating multiple stakeholders, timelines, and operational activities • Experience working with freight, shipping, imports/exports, logistics providers, or transportation-related operations highly preferred • Strong ability to manage and prioritize multiple tasks in a fast-paced environment • Proven experience using business software, operational systems, CRMs, project management tools, or cloud-based platforms • Strong written and verbal English communication skills • Comfortable speaking with international stakeholders via phone, email, and messaging platforms • Self-motivated, proactive, and capable of working independently in a remote environment • Able to identify process improvement opportunities and contribute to building operational systems and procedures • Previous experience in automotive, logistics, transportation, freight forwarding, import/export, or vehicle-related industries highly preferred • Exposure to Xero or similar accounting software highly preferred • Experience with project management platforms such as Asana, Slack, Monday.com, ClickUp, or similar systems highly preferred • Experience working with international customers and suppliers highly preferred • Sales, account management, or business development exposure highly preferred • Genuine interest or passion for cars, automotive culture, or vehicle trading activities highly preferred

🏖️ Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one • Option to enroll additional dependents • Paid Birthday, Vacation, Medical, and Maternity Leaves • Up to 6 Vacation Leaves are convertible to cash on your anniversary • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! • Work-from-home arrangement