Bilingual Virtual Administrative, Timekeeping Coordinator

🔥 3 minutes ago

🌐 Brazil, El Salvador, +5 more countries – Remote

🇧🇷 Brazil – Remote 🇸🇻 El Salvador – Remote 🇨🇴 Colombia – Remote 🇵🇾 Paraguay – Remote 🇭🇳 Honduras – Remote 🇳🇮 Nicaragua – Remote 🇬🇹 Guatemala – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

💬 Bilingual

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Staffing For Doctors

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2025

🏥 Healthcare

🤝 B2B

🎯 Recruiter

Healthcare • B2B • Recruitment

Staffing For Doctors is a U. S. -based staffing service that places HIPAA-trained, specialty-matched virtual medical assistants and related clinical support staff for medical practices. Their remote team members handle scheduling, EHR documentation and charting, prior authorizations, patient communication, and other administrative/clinical tasks across dozens of specialties; hires are presented quickly (matched in 24 hours and live/onboarded within ~48 hours) at a flat $14/hr rate with no long-term contracts. The company emphasizes compliance and data security (HIPAA-trained staff, SOC 2 certified, BAA included, 256-bit SSL), white-glove onboarding via a dedicated customer success manager, and serves practices through a portal and demo/onboarding process.

📋 Description

• Collect and review employee time cards for accuracy • Flag missing or incomplete time-card entries and follow up directly with employees • Update tracking sheets and prepare records for management review and payroll processing • Upload documents to designated online systems • Maintain consistent folder structures and file-naming conventions • Review documents for completeness and follow up on outstanding items • Maintain accurate tracking logs • Send reminders and maintain Excel or Google Sheets logs • Prepare basic operational reports • Handle routine email correspondence • Track deadlines • Support general clerical and data-entry tasks

🎯 Requirements

• Direct background in administrative support, data entry, or general office administration • Strong hands-on skills in Microsoft Excel or Google Sheets • Proven experience uploading, organizing, and systematically managing electronic files and folders • Exceptional accuracy, organization, and proactive follow-through skills • Clear, professional written and verbal English communication • Ability to work independently, follow established procedures, and handle repetitive tasks accurately and confidentially • Experience with timekeeping, timesheet reviews, or payroll support operations • Familiarity with online timekeeping platforms, shared cloud drives, and document management systems • Experience supporting remote or multi-employee operational teams • Prior experience in the shipping, logistics, or transportation industry (preferred, not required)