Personal Assistant – C-Level Executives

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Stafi

WebsiteLinkedInAll Job Openings

51 - 200 employees

👥 HR Tech

HR Tech • Legal

Stafi is a boutique staffing firm that specializes in providing virtual assistants and support staff for law firms and legal professionals. It offers a subscription-based service designed to help law firms manage their workload by providing trained talent such as virtual assistants, receptionists, intake specialists, marketers, and paralegals. These professionals are thoroughly trained to effectively manage various tasks, from legal work to client interactions and marketing. Stafi takes care of the entire hiring process, including training, HR, and ongoing management, ensuring seamless integration into existing teams. The firm is committed to delivering exceptional customer experiences and helping law firms increase productivity and focus on their core business activities.

📋 Description

• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones • Handle email correspondence and follow-ups on behalf of executives • Organize travel arrangements, including flights, accommodations, and itineraries • Prepare reports, presentations, and documents as needed • Act as a liaison between executives and internal/external stakeholders • Coordinate personal errands and day-to-day tasks • Assist with household management and vendor coordination when required • Support personal logistics and planning for the executives • Travel internationally, primarily to the United States, as needed • Provide on-site support during travel, ensuring smooth coordination of schedules and arrangements • Assist with general household oversight during travel periods when required

🎯 Requirements

• Valid U.S. visa (required) with the ability to travel internationally on short notice • Proven experience as a Personal Assistant, Executive Assistant, or similar role • Strong organizational and time management skills • High level of discretion and professionalism • Excellent written and verbal communication skills in English (additional languages are a plus) • Ability to multitask and prioritize effectively in a fast-paced environment • Comfortable working flexible hours when needed • Experience supporting high-level executives is strongly preferred • Positive attitude, reliability, and a service-oriented mindset • Comfortable in family-oriented environments and able to adapt to household settings • Positive disposition toward children and pets • Experience with childcare support or household assistance is a plus • Previous experience coordinating international travel

🏖️ Benefits

• Competitive salary based on experience • Remote work flexibility • Travel expenses covered for required trips • Opportunity to work closely with executive leadership