Business Support Specialist

🔥 15 hours ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

💝 Customer Support

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Teamified

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2021

💼 Consulting

👥 HR Tech

🎯 Recruiter

Consulting • HR Tech • Recruitment

Teamified is a global talent powerhouse that specializes in connecting businesses to offshore talent. They offer a comprehensive platform that simplifies the hiring process by providing access to a diverse range of skilled professionals from multiple industries. With a focus on data security and a people-first approach, Teamified aims to reduce hiring times and costs while ensuring high-quality talent matches for organizations.

📋 Description

• Coordinate and prepare new buyer’s advocate client documentation and follow up on compliance documents. • Complete engagement agreements, invoices, and file management to completion. • Obtain post-purchase/service feedback from all clients. • Manage client gifting initiatives and Google review management. • Manage onboarding and induction processes for new hires. • Maintain leave calendars and public holiday/out-of-office schedules. • Prepare employee files, including compliance checks (BLA, Agent’s Rep). • Implement and roll out office policies and procedures. • Organize training, wellness, and development programs. • Oversee IT systems, laptops, desktops, and phones. • Order stationery and office supplies. • Prepare written administration instructions and procedures. • Coordinate and organize client events. • Handle incoming calls via the office number and WhatsApp. • Update Insightly, leads lists, and budget spreadsheets. • Prepare stock lists, leads lists, and EDM mailouts for Monday meetings. • Monitor and report on policy efficiency and productivity. • Track sales and leads data, lost business, opportunities, and feedback. • Create and close client files. • Prepare weekly EDMs and filter them to the team. • Update social media teams with client briefs and new clients. • Update property reports and CMAs. • Manage Buxton Geelong leads, conversions, invoices, payments, and reporting. • Handle general administrative overflow tasks. • Meet stated KPIs for documentation accuracy, feedback, onboarding, compliance, IT resolution, events, calls, reporting, EDMs, property reports, and invoice processing.

🎯 Requirements

• Proven experience in business support, office management, or administrative roles. • Strong organizational skills and attention to detail. • Excellent communication and interpersonal skills. • Proficiency in CRM systems (e.g., Insightly) and Microsoft Office Suite. • Ability to manage multiple priorities and meet deadlines. • A proactive, problem-solving mindset with the ability to work independently.

🏖️ Benefits

• Flexibility in work hours and location, with a focus on managing energy rather than time. • Access to online learning platforms and a budget for professional development • A collaborative, no-silos environment, encouraging learning and growth across teams • A dynamic social culture with team lunches, social events, and opportunities for creative input • 13th Month Salary