Admin and Operations VA

Job not on LinkedIn

🔥 3 minutes ago

🇦🇺 Australia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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The Doing Co

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2018

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

The Doing Co is a company that operates a Teamtailor-powered careers site and is currently recruiting remote roles such as Digital Marketing Project Manager. The website emphasizes cookie consent and analytics controls and provides candidate and employee login portals, but the company’s primary products or services are not disclosed in the provided text.

📋 Description

• Manage inboxes, scheduling, reminders, and day-to-day administrative tasks • Support project coordination, workflow management, and digital file organisation across multiple projects • Maintain and update project information in Wunderbuild, Asana, ClickUp, and Google Workspace • Assist with subcontractor, supplier, and client communications • Improve systems, workflows, SOPs, and operational processes • Respond to client enquiries and assist with follow-ups, scheduling, and communication • Draft emails, templates, and documents and maintain organised CRM records • Use HubSpot, Loom, Dropbox, and AI platforms to improve operational efficiency • Identify opportunities for process improvement, automation, and better business operations • Manage accounts payable and receivable, invoice processing, and payment follow-ups • Reconcile transactions and maintain accurate financial records using Xero • Track budgets, purchase orders, and supplier payments across projects • Schedule and publish social media content • Create and edit on-brand graphics and posts using Canva • Assist with newsletters, email campaigns, and basic marketing

🎯 Requirements

• 3–4+ years supporting international clients, preferably Australian, UK, or US-based businesses, from home • Experience setting up or improving internal systems, processes, or SOPs • Confidence with bookkeeping and financial administration tasks, including invoice entry, reconciliation, and expense tracking • Xero experience or strong general bookkeeping administration • Confidence with project management and CRM tools, including Wunderbuild, Asana, or Excel • Experience with social media management, Canva, and/or other design programs • Strong communication, time management, and attention to detail • Exceptional English written and verbal communication skills • Comfortable learning new software and systems quickly • Strong problem-solving and communication skills • Proactive and capable of thinking ahead without being micromanaged • Excited to build, document, and improve systems from scratch • Clear and respectful communication in a small, high-trust remote team • Reliable, consistent, and invested in growing with the role long term • Proficiency in Microsoft Office 365 and Google Workspace • Proficiency in Xero and/or QuickBooks for bookkeeping • Proficiency in Canva for social media and marketing content • Proficiency in Asana, ClickUp, or similar project management tools • Proficiency in communication platforms such as Gmail and WhatsApp • HubSpot or similar CRM experience is ideal but not essential • Wunderbuild or other construction project management software experience is ideal but not essential • AI and workflow automation tools experience is ideal but not essential • Basic video editing or Loom experience is ideal but not essential • Residential construction or trade industry experience is a bonus, but not required

🏖️ Benefits

• Full-time remote work from home • Work with international clients and Australian businesses • Long-term role with opportunity to grow with the business • Small, high-trust remote team environment