Executive Assistant – President

🔥 18 hours ago

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TopDog Law

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2019

👥 B2C

🏪 Marketplace

B2C • Marketplace

TopDog Law is a national marketing network and personal injury law firm brand that connects injured individuals with local counsel across the United States. The organization (including Helm Law Group, LLC) focuses on accident and injury cases — car and truck accidents, medical malpractice, birth injuries, nursing home abuse, sexual abuse, slip-and-fall, workers' compensation, and wrongful death — offering free case reviews and contingency-fee representation. TopDog Law operates a network of partner firms licensed in different states, maintains multiple offices nationwide, and emphasizes client communication, advertising-driven outreach, and connecting clients to local licensed attorneys.

📋 Description

• Run the President's daily check-in: align priorities, surface risks, and flag when urgent noise is crowding out strategic work • Own his inbox and Slack, triage, draft, route, and maintain zero-drop accountability on everything that requires his attention • Turn recorded meeting transcripts into clear action items within 24 hours, and track them to completion • Manage the calendar end-to-end, protecting high-leverage time and coordinating across executives, attorneys, and external partners • Coordinate across ops, finance, tech, and people teams, tracking open loops on key hires, state launches, and board follow-ups • Support executive onboarding, travel logistics, off-sites, and board meeting preparation • Give direct, honest pushback when the President needs it, and have the judgment to know when to hold back

🎯 Requirements

• 5+ years in an EA, Chief of Staff, or senior operations role • Outstanding written communication, you can draft for a senior leader and sound like them • Relentless organizational instincts: nothing slips • High EQ, professional discretion, and the confidence to tell a leader what they need to hear • Comfort creating structure in ambiguous, fast-moving environments • Tech-fluent: email, Slack, calendaring, project tracking, you pick up new tools fast • C-suite EA experience at a high-growth company (400+ employees) (Nice to Have) • Fluency with AI tools (Claude, ChatGPT, or similar) as part of your everyday workflow (Nice to Have) • Exposure to legal, financial services, or multi-state operations (Nice to Have)

🏖️ Benefits

• Medical, dental, and vision insurance • 401(k) with company match • HSA • Life insurance • Disability coverage • Paid time off • Parental leave