Screening Operations Specialist

🔥 1 hour ago

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Toptal

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2010

💼 Consulting

📣 Marketing

🎯 Recruiter

💰 Seed Round on 2012-06

Consulting • Marketing • Recruitment

Toptal is an exclusive network of the top freelance software developers, designers, marketing experts, finance experts, product managers, and project managers in the world. The company provides businesses with access to highly skilled professionals to tackle their most important projects. Toptal's offerings allow companies to quickly and flexibly hire top talent for various roles, including developers, designers, and finance experts, among others. These professionals are rigorously tested and vetted to ensure high quality and an excellent trial-to-hire success rate of 98%. With a global presence and a focus on embracing advanced skills such as blockchain and AI, Toptal is leading the future of on-demand work. Companies rely on Toptal for high-skilled freelance talent across various sectors, ensuring they can build amazing teams rapidly and efficiently as per their project needs.

📋 Description

• Coordinate sourcing requests from intake through launch, ensuring all required information is complete and requests meet the 24-hour preparation standard. • Partner with cross-functional stakeholders to clarify requirements, track dependencies, resolve blockers, and ensure timely execution. • Maintain accurate operational trackers, documentation, decision logs, and process guidance. • Monitor screening readiness, capacity, funnel performance, and operational metrics, identifying risks and recommending improvements. • Escalate operational risks with clear context and recommended actions. • Support talent movement across services and acquired-company onboarding by coordinating screening requirements and stakeholder handoffs. • Coordinate screening path updates across operations, content, systems, and screeners to ensure successful implementation. • Perform data quality checks, investigate discrepancies, and maintain reliable operational reporting. • Serve as a primary operational point of contact for screening-related requests, ensuring clear ownership and follow-through. • Contribute to process improvements, documentation, and new screening initiatives that improve efficiency and scalability.

🎯 Requirements

• Bachelor’s Degree is required. • 2-4+ years of experience in operations, talent operations, project coordination, program management, or a similar cross-functional environment. • Demonstrated ability to manage multiple priorities, deadlines, and stakeholders while maintaining strong attention to detail. • Strong analytical skills with experience using operational data to identify trends, solve problems, and improve processes. • Excellent written and verbal communication skills with the ability to clearly communicate priorities, risks, and recommendations. • Advanced proficiency with spreadsheets and operational tracking tools; experience with dashboards, workflow automation, or low-code/no-code tools is a plus. • Strong process orientation with a continuous improvement mindset. • High level of ownership, accountability, and follow-through. • Comfortable working in a fast-paced, evolving environment with changing priorities. • Experience supporting talent screening, marketplace operations, or technology-enabled operations is preferred.

🏖️ Benefits

• This is a remote position. • We do not offer visa sponsorship or assistance. • Resumes and communication must be submitted in English.