Cash Application Operations Associate

🔥 28 minutes ago

🇲🇽 Mexico – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HeadQuarters

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📣 Marketing

💸 Finance

Consulting • Marketing • Finance

HeadQuarters is a company that specializes in providing transparent staffing and shared services exclusively to cannabis businesses. Since 2018, they have been supporting growing cannabis companies by offering integrated industry experts to accelerate processes and enhance team productivity. Their services include accounting, sales administration, marketing, and managing cannabis collections, with a focus on improving cashflow reporting and increasing operational efficiency. Trusted by over 15 leading cannabis companies, HeadQuarters has processed thousands of SKUs, deliveries, and sales orders, delivering significant savings and operational gains to their clients.

📋 Description

• Apply incoming customer payments accurately and on time • Review payment and remittance details to match payments to customer accounts and invoices • Research unapplied or misapplied cash and other payment discrepancies • Assist with short payments, overpayments, credits, and deductions • Maintain payment documentation, including ACH remittances and check support • Reconcile customer accounts and payment activity • Collaborate with Collections, Accounting, Sales, and other teams to resolve payment questions • Update internal systems with accurate payment information and notes • Support basic Cash Application and unapplied cash reports • Follow established Cash Application procedures and internal controls • Request additional remittance information from internal teams or customers • Escalate complex payment issues to the appropriate team member or supervisor • Complete required financial and compliance forms according to company procedures • Perform basic customer credit verification and review supporting documentation

🎯 Requirements

• Proven experience in Accounts Receivable, Cash Application, or a similar finance operations role • Strong understanding of cash application, payment reconciliation, unapplied cash, deductions, credits, and account adjustments • Proficiency with accounting software and ERP systems (e.g., SAP, Oracle, NetSuite) • Strong Excel skills and the ability to analyze AR and payment data • Strong problem-solving, communication, and cross-functional collaboration skills • Detail-oriented and highly organized, with the ability to manage multiple priorities in a high-volume environment • Experience with process improvement, automation, or high-volume cash application environments is preferred • Ability to work 9am–5pm PST

🏖️ Benefits

• Work fully remotely in a flexible and collaborative environment • Build your expertise in Cash Application and Accounts Receivable while supporting leading U.S. cannabis companies • Grow your career through hands-on experience, ownership, and continuous learning