Clinic Administrator – Virtual Assistant

Job not on LinkedIn

November 17

🔔 Pennsylvania – Remote

Although this job is listed in Pennsylvania, this company may be open to hiring remote in other states.

💵 $6 - $7 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Virtual Rockstar Careers

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Healthcare Insurance • Recruitment • SaaS

Virtual Rockstar Careers is a company dedicated to supporting the physical therapy community by providing specialized services such as hiring virtual assistants, physical therapists, and training clinical directors. They focus on empowering practices through education, consulting, and efficient staffing solutions to help clinics thrive while improving patient care and increasing operational efficiency.

51 - 200 employees

⚕️ Healthcare Insurance

🎯 Recruiter

☁️ SaaS

📋 Description

• Greet patients virtually via the WelcomeWare kiosk. • Confirm patient appointments and manage the scheduling calendar. • Answer phones and respond to patient inquiries (phone/email). • Support patient check-in and verify patient records. • Discuss financial responsibilities with patients as needed. • Upload and update patient files in the EMR system. • Obtain and enter pre-authorizations for therapy services. • Maintain confidentiality and ensure HIPAA compliance at all times. • Coordinate with therapists and staff to manage daily schedules. • Provide general administrative support to clinic operations.

🎯 Requirements

• Previous experience in front desk, clinic administration, or patient services (healthcare experience strongly preferred). • Comfortable being on camera and engaging with patients virtually. • Warm, personable, and professional communication style. • Strong organizational and multitasking skills. • Experience with EMR systems (clinic uses WebPT) and tools such as Egnyte and Athelas. • Reliable, efficient, and detail-oriented in handling daily responsibilities. • Must be available to work Eastern Standard Time clinic hours.

🏖️ Benefits

• Competitive salary commensurate with experience. • Opportunities for professional development and growth. • Work in a dynamic and supportive team environment. • Make a meaningful impact by helping to build and strengthen families across the globe.