Executive Assistant – Virtual Assistant

Job not on LinkedIn

November 17

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Virtual Rockstar Careers

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Healthcare Insurance • Recruitment • SaaS

Virtual Rockstar Careers is a company dedicated to supporting the physical therapy community by providing specialized services such as hiring virtual assistants, physical therapists, and training clinical directors. They focus on empowering practices through education, consulting, and efficient staffing solutions to help clinics thrive while improving patient care and increasing operational efficiency.

51 - 200 employees

⚕️ Healthcare Insurance

🎯 Recruiter

☁️ SaaS

📋 Description

• You will serve as the founder's right-hand, working across internal operations, communications, and project coordination to remove bottlenecks and accelerate growth. • Manage complex calendars and coordinate meetings across multiple stakeholders and time zones. • Triage and prioritize executive inboxes and messages. • Prepare agendas, take meeting notes, and track action items and follow-ups. • Plan travel and logistics. • Draft internal and external communications. • Track and follow up on key deliverables and cross-functional projects. • Assist in creating and maintaining Standard Operating Procedures (SOPs). • Conduct research and vendor comparisons. • Organize digital files and maintain shared drives. • Help coordinate investor, partner, and client meetings. • Support executive time management and document handling. • Anticipate needs and proactively resolve scheduling, communication, and task-related roadblocks. • Assist with webinar and event logistics.

🎯 Requirements

• Minimum 3 years of experience as an Executive Assistant, preferably in a startup, health tech, or high-growth environment. • Exceptional written and verbal communication skills. • Highly organized with strong attention to detail and follow-through. • Comfortable juggling multiple priorities in a fast-moving, remote environment. • Tech-savvy and quick to adopt new tools and systems. • Experience drafting SOPs, preparing presentations, and supporting team coordination. • Comfortable working Eastern U.S. business hours.

🏖️ Benefits

• Competitive salary commensurate with experience. • Opportunities for professional development and growth. • Work in a dynamic and supportive team environment. • Make a meaningful impact by helping to build and strengthen families in the Philippines.