Operations – Drafting Support

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VA4U

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2023

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA4U is a provider of offshore virtual assistant and remote professional services focused on supporting Australia and New Zealand businesses. They offer a wide range of specialist virtual assistant roles—property management specialists, sales support, executive assistants, bookkeepers, finance professionals, legal administrators/paralegals, marketing design specialists, tradie assistants and other administrative and specialist support—positioning themselves as a trusted offshore partner that helps clients scale, reduce administrative burden, and improve productivity. The company emphasizes partnership, reliability, proactive problem-solving, and secure handling of client data.

📋 Description

• Manage and update projects within the Sympro operations system to ensure up-to-date job data. • Prepare, organize, and maintain precise job documentation and project records. • Coordinate and track scheduling details while monitoring job progress and deadlines. • Assist with preparing quotations, work orders, and purchase orders. • Collaborate with internal staff to communicate job updates and outstanding tasks. • Provide administrative and operational support to project managers. • Support basic drafting or mark-up of roofing plans, if required. • Maintain organized digital filing systems and project documentation. • Prepare comprehensive reports, spreadsheets, and operational summaries. • Ensure all data in company systems is accurate, comprehensive, and up to date.

🎯 Requirements

• Prior experience in Operations, Administration, or Project Support roles. • Experience with job management or ERP software (Sympro experience is highly desirable, but not essential). • Drafting experience using AutoCAD or similar software is an advantage. • Proficiency in Microsoft Office Suite (Excel, Word, Outlook). • Exceptional attention to detail and organizational skills. • Excellent written and verbal communication in English. • Ability to manage multiple priorities and meet deadlines. • Experience supporting construction, roofing, engineering, or trade-based businesses is preferred. • Able to work independently with minimal supervision.

🏖️ Benefits

• Reliable internet connection, suitable home office, and willingness to work Australian business hours