Direct Import Operations Coordinator

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🔥 2 hours ago

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MultiplyMii

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

🎯 Recruiter

🤝 B2B

Recruitment • B2B

MultiplyMii is a recruiting and remote-hiring service that connects growing companies with experienced Filipino remote professionals for roles such as marketing, operations, bookkeeping/finance, customer support, SEO, e-commerce, and administrative/project management. The company provides end-to-end hiring support including role planning, sourcing, candidate screening and shortlisting, structured onboarding support, and long-term hiring guidance. MultiplyMii also publishes salary guides, job description templates, success stories, and offers faster hiring options (Talent Overflow) and strategic workshops to help companies build cost-efficient, high-performance remote teams in the Philippines.

📋 Description

• Monitor open purchase orders and shipment readiness status. • Coordinate shipment bookings with freight forwarders and factories. • Review and process factory documentation and receive inventory into client’s ERP system. • Generate customer shipping document packets & upload them to customer portals and/or via email to customer traffic teams. • Ensure bookings are secured within required customer shipping windows. • Follow up on booking confirmations and vessel allocations. • Monitor cargo-ready dates versus planned ship dates. • Escalate delays, capacity constraints, missing information, or booking issues immediately. • Generate & track shipment milestones through customer ship logs. • Coordinate across a minimum of 5 parties per shipment — requiring strong multi-party follow up and organization. • Manage high volume peak season loads — up to 100+ purchase orders / individual containerized shipments active.

🎯 Requirements

• 2–5 years of experience in International Import Operations and Supply Chain coordination. • Experience in international logistics (FOB shipments, import/export documentation, customs requirements). • Experience supporting US retailer import programs, with hands-on exposure to at least one of the following: Costco, Walmart/Sam’s Club, Target, Amazon, Home Depot, Lowe’s, or similar retailers. • General ERP proficiency required; hands-on experience with Microsoft Dynamics NAV/ BC365 preferred but trainable. • Elevated Proficiency in Microsoft Office programs, excel, outlook, word. • Experience with Global import logistics processes & procedures. • Familiarity with Global import documentation processing and creation. • Ability to follow up firmly and professionally with factories and agents. • Comfortable working across various time zones with US teams. • Able to identify exceptions and escalate in a timely fashion.

🏖️ Benefits

• 100% Remote Work – Work from anywhere in the Philippines. • Flexible Working Hours – Manage your schedule effectively. • Fringe benefits and 13th month pay eligibility. • Career Growth Opportunities – Gain hands-on experience, mentorship, and continuous learning. • Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.