Real Estate Administration Support Manager – US Real Estate

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VA4U

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2023

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA4U is a provider of offshore virtual assistant and remote professional services focused on supporting Australia and New Zealand businesses. They offer a wide range of specialist virtual assistant roles—property management specialists, sales support, executive assistants, bookkeepers, finance professionals, legal administrators/paralegals, marketing design specialists, tradie assistants and other administrative and specialist support—positioning themselves as a trusted offshore partner that helps clients scale, reduce administrative burden, and improve productivity. The company emphasizes partnership, reliability, proactive problem-solving, and secure handling of client data.

📋 Description

• Manage property listings from initial setup to successful post-closing • Coordinate listing documentation, MLS uploads, and ongoing listing updates • Prepare contracts, disclosures, and essential transaction documents • Support buyers, sellers, agents, lenders, title companies, and attorneys throughout transactions • Track and monitor transaction timelines to meet all deadlines • Maintain accurate and up-to-date records across multiple CRM systems • Oversee client databases and pipeline reporting • Organize appointments, inspections, appraisals, and closings • Prepare Comparative Market Analysis (CMA) support documents as needed • Handle email and calendar management for agents and leadership • Ensure compliance with all brokerage and state documentation requirements • Generate reports and provide operational assistance to company leadership • Identify and implement improvements to administrative processes and workflow efficiency

🎯 Requirements

• Minimum 5 years of recent experience supporting a US-based real estate business • Thorough understanding of the complete US real estate transaction process • Extensive expertise in managing property listings and end-to-end transaction coordination • Proven track record supporting real estate agents, brokers, or teams • Highly organized with exceptional attention to detail • Outstanding written and verbal English communication skills • Self-starter capable of working independently with minimal supervision • Strong problem-solving, multitasking, and time management skills • Ability to excel in a fast-paced environment while juggling multiple transactions

🏖️ Benefits

• 🏡 Permanent Work From Home • 🇺🇸 Work directly with a US-based client • 🕘 Full-time EST schedule • 💰 Competitive salary based on experience • 📈 Long-term career opportunity • 🤝 Supportive and collaborative team environment