People Operations Specialist

🔥 19 hours ago

🇺🇸 United States – Remote

💵 $99k - $116k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👥 People Operations

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Vanta

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

📋 Compliance

🔐 Security

☁️ SaaS

💰 $40M Series B on 2022-10

Compliance • Security • SaaS

Vanta is a trust management platform that streamlines compliance workflows and enhances security programs for businesses. By leveraging automation, Vanta helps companies achieve and maintain compliance with frameworks like SOC 2, ISO 27001, and GDPR. It offers solutions for companies of all sizes, from startups to enterprises, ensuring security and compliance at scale. With integrations with over 375 tools, Vanta leverages AI to simplify tasks such as questionnaire automation and vendor risk management. Vanta empowers service providers and auditors to deliver efficient and satisfactory experiences, helping businesses build trust with their clients and partners.

📋 Description

• System Administration: Maintain our core HR systems (e.g., HRIS, performance platforms, onboarding tools, etc.). • Data Integrity & Reporting: Own the accuracy, confidentiality, and integrity of employee data. • Automation & Workflow Optimization: Identify manual processes and proactively build scalable solutions using automation and integrations across tools. Translate complex business needs into efficient, repeatable processes. • Employee Lifecycle Administration: Process key employment changes — including new hires, terminations, promotions, transfers, etc — ensuring timely and accurate updates across People systems and cross-functional stakeholders. • US Immigration Administration: Serve as the day-to-day owner of US visa processes, including H-1B transfers, PERM applications, and other employment-based immigration filings — partnering closely with external and internal counsel and cross-functional stakeholders to ensure timely, compliant execution. • Policy & Documentation Ownership: Maintain and update People policies, process documentation, and system configurations to ensure accuracy and accessibility. Serve as a day-to-day resource for People systems questions and troubleshooting across our HR tech stack. • Compliance & Audits: Ensure system configurations and data meet compliance requirements (e.g., I-9s, security and compensation audits, employment verifications). Lead audit data pulls and documentation support. • Teammate Experience: Serve as a resource to employees through our ticketing system — answering questions and resolving issues related to HR systems, data updates, and process flows with clarity and care.

🎯 Requirements

• 2-3 years’ People Ops experience in a high growth, fast-paced environment • Strong interest in HR systems, data, and operations, with prior experience working in HRIS or related systems (e.g., HiBob, Workday, Ashby, Culture Amp, etc.) • Excellent attention to detail and a strong sense of data integrity • Ability to build scalable systems and automate repetitive processes using tools and integrations • Able to navigate ambiguity and shifting priorities with a bias for action – bringing structure and clarity to issues that don’t come with a playbook • Comfortable managing sensitive data with a high degree of discretion and confidentiality • Strong problem-solving skills, operational rigor, and project management chops • Clear, effective written and verbal communication — able to collaborate across teams • Experience or openness towards building with AI • Proficiency with G-Suite, Slack, Zoom, and general aptitude for learning new software quickly • Must be authorized to work in the U.S. without the need for current or future employer sponsorship.

🏖️ Benefits

• Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans • 16 weeks paid Parental Leave for all new parents • Health & wellness stipend • Remote workspace, internet, and cellphone stipend • Commuter benefits for team members who report to the SF and NYC office • Family planning benefits • Matching 401(k) contribution with immediate vesting • Flexible PTO policy, plus 80 hours of Sick Time • 11 company-paid holidays • Virtual team building activities, lunch and learns, and other company-wide events!