Recruitment Support Executive Assistant

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April 4

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VaVa Virtual Assistants

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B2B • Productivity • SaaS

VaVa Virtual Assistants is a remote team of professional virtual assistants dedicated to alleviating the burdens of business ownership for entrepreneurs. By offering a comprehensive suite of administrative services, including calendar management, customer service, social media, and web design, VaVa empowers clients to focus on their core passions while efficiently handling the busywork of their operations. With a commitment to enhancing productivity and efficiency, they provide personalized support tailored to diverse business needs.

2 - 10 employees

Founded 2010

🤝 B2B

⚡ Productivity

☁️ SaaS

📋 Description

• Provide high-quality administrative support to clients, and occasionally collaborate with fellow VaVa team members as an opportunity for growth and to increase level of service • Effectively manage tasks, projects, and deadlines always to meet client expectations • Maintain open communication with the client, external stakeholders, and the VaVa team • Provide the utmost care to keeping sensitive and confidential information private and secure at all times • Manage calendars, schedule meetings, and coordinate appointments for recruiters and candidates • Handle phone calls, emails, and correspondence related to recruitment activities • Prepare and distribute recruitment-related documents such as job descriptions, offer letters, and interview schedules • Maintain organized and up-to-date recruitment files and databases • Serve as the main point of contact for candidates throughout the recruitment process, providing them with necessary information and support • Coordinate candidate interviews, including the scheduling of initial video interviews • Collect and organize candidate feedback from interviewers and hiring managers • Assist recruiters in sourcing candidates through various channels, including job boards, social media, and professional networks • Help in screening resumes and initial candidate assessments • Track recruitment metrics and generate reports as needed • Collaborate with hiring managers, team members, and clients to understand their recruitment needs and priorities • Identify opportunities to streamline and improve recruitment processes and procedures • Stay updated on industry best practices and trends in recruitment and suggest innovative solutions to enhance efficiency and effectiveness

🎯 Requirements

• 2+ years of talent location and recruiting experience, ideally for a virtual workforce • 2+ years working in a virtual environment • HR knowledge a plus • Experience with Applicant Tracking Systems such as: JazzHR, BambooHR, etc. • Experience with course and document creation programs such as: Teachable, Canva, etc. • Experience with standard virtual technology such as: G-Suite, Asana, Monday.com, Airtable, Slack, Dropbox, Microsoft Suite, Zoom, Calendly • Excellent communication skills, both verbal and written • A demonstrated commitment to high professional ethical standards and a diverse workplace • Open to direction and collaborative work style and commitment to get the job done